Posts in Consent forms

Dr Eric Toni – Cosmetic and Aesthetic Medicine – Paperless Case Study

July 18th, 2019 Posted by Aesthetics, Beauty Client Forms, Consent forms No Comment yet

Challenges that Dr Eric Toni experienced prior to using iPEGS:

  • Lots of paperwork to manage
  • Printed forms are costly to produce, and redundant if changes are required 
  • 20% of appointments took place at third party premises and transporting paperwork was a hassle

Benefits of using iPEGS:

  • Forms immediately get pinged back to us upon completion where we can immediately store them on our system
  • Clients feel much more engaged and involved in the consultation process completing the form on an iPad as opposed to a paper form
  •  The prescription template we use for pharmacies can easily and quickly be updated
  • Cost effective
  • New treatment consent forms can be produced and implemented very quickly
  • Client can receive a copy of the form via email for their records

Following Dr. Eric Toni’s annual appraisal, it was apparent that the clinic needed to move to electronic client consent forms.

“We had lots of historic forms that needed reviewing, and at the same time, we wanted to reduce the amount of paperwork. Some of our client consent forms were 7 pages long which had to be printed out for each consultation. This became very time-consuming.”

The other reason for moving away from paper forms was that 20% of appointments took place at third party clinics where they had to transport all the paperwork and bring it back to the office completed. 

“Using the iPEGS electronic forms, they get immediately pinged back to us as soon as they are completed and then stored against the client’s file in a safe and secure place. The job is done!”

“Since moving to electronic consent forms and allowing our clients to complete the form on an iPad, we have noticed that clients appear to be a lot more engaged and involved in the consultation process.”

As a Private Medical Practice, Dr. Toni provides Botox Therapy which is a prescription-only medicine. Electronic forms have allowed them to easily update the prescription template which they send to the pharmacy. They were also able to build a patient satisfaction survey and implement it within 24 hours. The survey can be completed at the clinic or sent out via email post treatment.

“iPEGS were very helpful getting the forms up and running for us. ‘We strongly recommend opting for this service as they have the technical expertise to build the forms on your behalf and integrate them with your internal systems.”

If you are looking for a paperless solution for your business and would like to view an example electronic aesthetics form please click hereFor more information about the paperless products for this sector please click here or feel free to contact us on 01244 955350 or email info@ipegs.co.uk with any enquiries.

Professional Eyes Studio – Paperless Case Study

July 18th, 2019 Posted by Beauty Client Forms, Consent forms, News No Comment yet

Challenges that Professional Eye Studio faced using paper based forms:

  • The repetitive nature of handling endless paperwork – clients had to fill in different forms for different treatments.
  • Staying compliant with the new GDPR regulations.
  • We needed a solution that was designed for a small business like ours that could help reduce paperwork and improve efficiency

Results that Professional Eye Studio have achieved since going paperless with iPEGS:

  • Incorporating multiple forms into one which saves time and money for both us and the client.
  • Clients feel more at ease that their confidential information is stored securely.
  • Switching to electronic forms has allowed us to stay fully compliant with GDPR regulations.
  • Clients see professional-looking forms which are easy to complete.

Professional Eyes Studio provides the latest beauty treatments including Hybrid and Classic Eyelash Extensions, Nouveau LVL, Microdermabrasion and New dimension Non-Surgical Facials. Their decision to switch to electronic client consent forms was driven by handling too much paperwork and the repetitive nature of dealing with multiple forms for different treatments.

The various aesthetic treatments that Professional Eyes Studio offers meant that a client had to fill in numerous forms if they were having more than treatment. This was time-consuming for the client, as well as for the business having to process all the paperwork. The implementation of IPEGS electronic forms has meant that clients now only need to complete one form on their first visit which covers multiple treatments.

With new GDPR regulation, Professional Eyes Studio needed to review their data protection policies and IPEGS secure forms helped improve GDPR compliance. “I think our clients feel more secure and at ease using electronic forms; knowing that their confidential information isn’t just left on a piece of paper, it’s stored securely in the cloud.” says Elizabeth Hurrell, owner of the Salon.

“IPEGS is a brilliant solution for a small business like ours. It’s scalable too as we grow. I have definitely saved both time and money switching to electronic forms.”

Professional Eyes Studio wanted to give their clients a professional experience from start to finish. “By handing clients an iPad to complete the form on their visit has certainly helped us achieve this. It looks and feels more professional” comments Elizabeth.

“The set-up of the forms was handled very professionally by IPEGS. Adam helped us rectify any mistakes and held our hand throughout the process until we were happy with the overall layout.”

“IPEGS has been a perfect solution for my business and I wouldn’t hesitate to any small business looking to reduce paperwork and save themselves lots of time and hassle.”

If you are looking for a paperless solution for your business and would like to view an example electronic beauty lash form please click here. For more information about the paperless products for this sector please click here or feel free to contact us on 01244 955350 or email info@ipegs.co.uk with any enquiries.

Setting up as a mobile beauty therapist

July 9th, 2019 Posted by Beauty Client Forms, Consent forms, News No Comment yet
mobile beauty therapist

The beauty industry is booming and can be a rewarding and lucrative business. If you are thinking of starting up as a freelance therapist, you must have good organisation, motivation and the right process in place to ensure that you can succeed in a competitive market.

Maybe you already have a steady client base or are looking to start building a client base. Maybe you have just qualified as a therapist and are starting from scratch. Whatever position that you may be in, we can help by supporting you to put a positive process in place to manage your business effectively.

Client consultation forms are really important for understanding your client’s needs, what their skin type is, what medication they are on, to what treatment or products they are best suited to. Maybe you also want to document progress of their treatment e.g: before and after photos which can all be captured using the iPEGS Remote app.

Consent forms are essential and when utilised properly can potentially save you from a claim. For example, if a client has a reaction to a product you have used, then it is important to get a signature which outlines the legalities of this.

Electronic Example Consent Form

iPEGS Remote will allow you to access a range of branded and customised electronic forms for your clients to complete and sign with you using an iPAD or on any device. You can also send the form electronically to your clients to complete and sign prior to their appointment. Once completed, this can then be stored on your computer, CRM system or saved on the iPEGS portal for reference.

The consent and consultation forms can also be accessed as a link for your clients to complete on your website or social media channels making it easily accessible. 

Why go paperless with iPEGS?

  • It is a low cost, flexible and efficient way of managing your business paper free.
  • The option of sending forms electronically to your client via email to complete, sign and submit back to you before an appointment saves time and money.
  • Better experience for your client.
  • The iPEGS Portal is easy to use, you can upload your company branding, easily build and edit your forms, search for your clients form using our advanced search feature and manage your electronic forms into folders.
  • All your client forms are stored in one place.
  • Forms cannot go missing like paper can, which is great for future reference or if a claim was to appear.
  • You won’t need to go out and buy a storage unit to store all the forms.
  • You can build, brand and customise your forms for free using the secure app.
  • Fields on the form can be made mandatory so you will never receive incomplete forms with important missing information.
  • You are positively looking after the future of our planet and once you become a customer of ours we will plant a tree for you 🙂
  • Form credits take two years to expire so if you have bought 100 form credits for £30.00 you have up to two years to use them. When you run out, just buy some more on the portal.
  • One form completed, signed and submitted = 1 form credit

Take a look at our frequently asked questions Here.

View our pricing here

If you are wanting to chat about your requirements, then contact us directly on 01244 955350 or email info@ipegs.co.uk 

Going Paperless with iPEGS – Your questions answered – Beauty Industry

July 9th, 2019 Posted by Beauty Client Forms, Consent forms, News No Comment yet

So you are wanting to take your business paperless and are thinking of using iPEGS as a solution.

Got some questions? No problem………

Listed below are the most common questions answered

I haven’t any forms set up, Can you help me with this?

  • If you do not have forms set up, we do have a range of templates available that can be customised and branded with your logo.

Which Devices can my clients access forms on?

  • Your clients can complete, sign and submit forms on any device with the most popular being a smart phone. Forms can be sent to your client to complete prior to their appointment or completed at the salon using an iPAD, phone or laptop.

How do I build the electronic forms?

Is there an option for you to build and brand my forms for me ready to use?

  • Yes, our experts in the form building team can liaise with you regarding your requirements and can build your forms ready to use. Our setup packages start from £99 +VAT

I want to be able to send forms to clients to complete and sign prior to their appointment and also in the salon. Can I do this?

  • Yes of course. You can do this by sending your client a web link to the form either via email or text.

How do I know when and who has completed the form?

  • You will receive an email confirmation once a form has been submitted, this will include a link to the completed form which will have all of your clients details. The form can be downloaded and saved to your device or CRM and it is also stored and accessed on the iPEGS portal which can be viewed and managed at anytime.

Which document formats can I save these forms as?

  • Forms can be downloaded as a pdf and csv.

I would need my client and therapist to sign the form, is this possible?

  • You can add multiple electronic signatures to the form if you required your client and therapist to sign the form. We do also have a feature called third party signatures which enables the form to be sent remotely to multiple parties to sign and submit back. This feature is usually used when medical approval is required prior to a procedure.

Do I have to have an internet connection to submit the form?

  • You do not need an internet connection to complete and save the form when using the app. However, you will need a connection to submit a form or if opening a web form via a link.

Can I save parts of the form and revisit it another time?

  • When using the iPEGS Remote app there is the option to save parts of the form and revisit at a later stage.

Can I add Before and After photos?

  • Yes a great feature is being able to add image and photo fields, for example before and after photos to document treatment progress.

How long does it take to set up to use?

  • Set up can be really quick dependant on your form requirements.

How much does it cost?

  • iPEGS Remote is an affordable and flexible solution which works by buying form credits starting at £30 for 100 form credits as a pay as you go option Costs are detailed here.

How do I know when I have run out of form credits and how do I purchase more?

  • When you are running low on form credits you will get an email notification and form credits can be purchased through the portal. These can be purchased securely via paypal or using your debit or credit card.

How do I get started?

  • It is really simple to get started, either contact us directly on 01244 955350 or set up through the website.

Eyelash and Eyebrow Tinting Consent Form – Why it’s better to Go Paperless

July 9th, 2019 Posted by Beauty Client Forms, Consent forms No Comment yet
Eyelash and Eyebrow tinting content forms

Whether you are a mobile beautician, or you own a small salon business and you carry out eyelash and eyebrow tinting, you will no doubt be carrying out client consent prior to undertaking any treatment.  

It confirms whether the client has had problems with the products being used in the past and also explains the risks, such as an allergic reaction to the products being used or the products getting into the client’s eye, so the client can decide whether to accept these risks.

More and more beauty businesses are starting to realise that paper consent forms are an expensive and inefficient way to manage client information, and so they turn to a service like iPEGS which provide easy-to-use electronic consent forms that your clients can complete on an iPad, Tablet, Smart Phone or Laptop. Not only does this enhance the client experience, it speeds up the consultation process; saving you and the client valuable time. 

One form, multiple treatments

The beauty (excuse the pun!) with electronic client consent forms is that you can customise your eyelash tint consent form for any cosmetic or makeup procedure.  When a client has more than one treatment, they don’t need to complete multiple forms – and this is a real time-saver!

Automatic electronic filing and archiving

Fed up with mounds of paper consent forms that you don’t know where to store, and more importantly, how to store them securely? iPEGS electronic forms is the perfect solution that will allow you to free up valuable space in your salon that’s currently taken up with clunky filing cabinets. And for mobile beauticians, you will always be able to retrieve client data and consent when you’re on the move. 

Staying compliant

Electronic Eyelash and Eyebrow Tinting Consent Forms helps to reduce GDPR risks and protect against insurance claims. Clients feel much more secure knowing that their details aren’t left on a piece of paper (that could easily be misplaced), and it also means you can implement the latest GDPR consent requests when switching to electronic forms. 

With electronic consent forms you can get back to focusing on the important things

It might seem insignificant, but electronic consent forms really do allow you to focus on the more important things – running a successful beauty business. So, whether you’re looking for Eyelash and Eyebrow Tinting Consent Forms or forms that can used for a wide range of treatments that you offer, we’re offering you to try our forms for FREE.  Simply sign-up here to start your FREE trial.

Patient consent forms for aesthetic procedures – 3 reasons why the industry is going electronic

June 10th, 2019 Posted by Aesthetics, Consent forms, Consultation Forms, Paperless No Comment yet

Most aesthetic practitioners, clinicians and surgeons understand the importance of taking proper and detailed informed consent before undertaking any aesthetic treatment. With medical litigation laws tightening in the UK around aesthetic procedures and indemnity costs rising each year, skin clinics, beauticians and cosmetic surgeons are looking at ways to protect themselves even further when carrying out aesthetic treatments.

It’s one of the main reasons why many skin clinics are turning to electronic patient consent forms. Not only do they provide a very clear and simple way to collect client data, they look and appear professional too.  This article examines three ways why the beauty industry is going electronic.

1.     Enhanced security

Electronic patient consent forms for aesthetic procedures provide improved security; giving you peace of mind that information is stored securely and can be easily referred to months, if not years after the treatment.

Paper forms, on the other hand, can get lost, stolen and even damaged – and if something happens to them, there’s usually no backup.

2.     Clearer understanding for the patient

Completing consent forms electronically will benefit both you and the client.  Information is clearly displayed and any important legal information such as recovery period and any possible complications can be easily highlighted. Forms can also be customised to suit your brand – making the whole consent process slick and professional.

Incomplete and illegible paper forms leave us vulnerable to litigation but having all the information displayed electronically provides you with a detailed, accurate, and more importantly legible consent which, should any legal action be taken, will stand up better in Court.

3.     Faster consultation process

With a rising number of patients wanting aesthetic procedures such as Botox, dermal fillers and thread lifts, aesthetic clinics, skin clinics and beauticians need to find ways to speed up the consultation process and make it as efficient as possible. Electronic consent forms can be completed much quicker than paper forms, especially in today’s digital age when people seem to find it easier and faster to type than to write.

Once the client has completed the consent form electronically, it can be automatically stored and archived. Paper forms, on the other hand, come with the administrative burden of having to transfer the information electronically, which can be considerably time-consuming.

New technology (apps and tablets) has provided a great platform to improve efficiency, appear more professional and reduce risks that may leave us vulnerable to litigation.

iPEGS is helping the cosmetic and beauty industry go paperless by offering easy-to-use, electronic forms that can be customised to your specific treatments and brand. These forms can be accessed on any device – forms can be completed remotely by the client before their appointment or they can be completed face to face on an iPad, tablet or laptop. Copies of the form are emailed to both the client and the clinic and they are also stored securely in the cloud for future reference if required.

Why not try them out? See how easy they are to use and customise by trying five forms for FREE.  Sign up today or contact us for more information.

Time for Hypnotherapy Consultation forms to go Paperless?

June 10th, 2019 Posted by Alternative Medicine, Consent forms, Consultation Forms, Electronic signatures, Holistic Health, Hypnotherapy, Medical History Form, Paperless, Sports Therapy, Uncategorized No Comment yet

Paper Hypnotherapy Consultation Forms – are they obsolete?


When was the last time you made a call from a phone box? Is it months or years?

I can remember my first mobile phone. It was the size of a brick and with the battery, it weighed more than one. I loved that phone, now my mobile is worse than the kids when it comes to demanding my attention.

I have another question, when was the last time you wrote a letter? Not an email, a real paper and envelope, stamp and letter box letter?

All that paper and stamps and you waiting weeks for a reply.

Do you remember Nora Ephron’s movie ‘You Have Mail’ with Meg Ryan and Tom Hanks? I loved that movie and email changed our world, didn’t it? It became our liberation!

Since then we haven’t looked back. Email too, is not exactly what we planned for it but can you imagine life without it? Email is digital, paperless, almost instantaneous and easy to file away where you can find it.

Ok, so can you please tell me why you are still using the same paper based Hypnotherapy Consultation Form that you used when you carried change for the phone box and had a book of stamps in your desk drawer?

Why are you still dragging out the clipboard with your Hypnotherapy Consent Form neatly printed out ready for filling in and squirrelling away in a filing cabinet along with the patient’s Health History Form, your notes and options? After all, we all love a clipboard shoved in our face don’t we? Hypnotherapy is all about decreasing stress not increasing it.

Isn’t time your Consultation Forms caught up with the rest of your world?


You certainly have an elegant and informative web page. Your mobile phone is as smart as the computers that NASA used for the moon landing. You do your accounts on Accounting Software not an abacus. So why are you still using paper forms?

Is it because no one has offered you a quick, flexible solution?

iPEGS offers state of the art, paperless forms for Hypnotherapists


With iPEGS you can ditch the paper ‘Stop Smoking Assessment Form’ for a state-of-the-art paperless digital form. One that can be stylish and effective as your webpage.

You can add your own logo and colours so that the forms match your webpage as well as electronic signatures, photos and automatic reminders. We can create your ‘Treatment Consent forms’, ‘Weight Loss Assessments’, ‘Stop Smoking Assessments’ and even ‘Feedback forms’ with one of our set up packages or if you prefer, you can build them yourself with our easy to use form builder. It is all so easy and we are here to help you throughout the process, we have years of experience in form design and take huge pride in our ongoing support.

We are all used to digital devices nowadays so being able to complete iPEGS electronic forms either at your premises or prior to the appointment via a mobile phone, tablet or computer will save you time, paper and stress.

Paper files are costly in space and time, not to mention resources, both natural and financial. Being able to pull up a patient’s records instantly saves time and allows you to spend more time with your patient.


Security and Paperless Forms


By using iPEGS Cloud-based Storage, this guarantees your data is secure as if it was locked in a safe. We encrypt, transmit and store it securely at our UK Data Centres,

We are Cyber Essentials Certified and ISAME GDPR Ready. So by using iPEGS, you can relax knowing you data is secure and compliant.

Isn’t it time you threw the paper forms away like the bell bottoms and those jackets with the huge shoulder pads and embraced the 21st century?

Paperless means you can send forms to your patient / guardian prior to their appointment using iPEGS Remote, via email as a web form. By completing forms prior to the appointment the patient has more time to complete their medical history thoroughly, they can complete the form in their own time, sign and submit, saving valuable time, improving efficiency and the customer experience.

Alternatively, if you have walk in customers or if your client didn’t have time to complete the form prior to the appointment, using a tablet or iPad you can simply access your web forms via your browser or via the free iPEGS app.

Changing to paperless Hypnotherapy forms with iPEGS.


I’m interested, how do I get started?

If you would like to find out more please click here or why not get in touch? Email me directly: steve @ ipegs.co.uk or give me a call on 01244 955350.

Acupuncture Consent Forms and Medical History Forms

March 11th, 2019 Posted by Acupuncture, Alternative Medicine, Consent forms, Consultation Forms, Medical History Form, Paperless No Comment yet

Medical History and Consent Forms in Acupuncture

As an Acupuncturist, you carry a huge responsibility for the welfare of your clients, many of whom have been suffering ill health for years. Often you are the last port of call, after mainstream medicine has failed to provide relief from a chronic condition.

Taking a thorough medical history of each new patient is your first step in providing for a patient’s needs, firstly you need to ensure that acupuncture is the appropriate treatment for your client. People often have an unclear idea of what acupuncture can do, after all acupuncture is not a miracle cure for anything, it is a science.

In obtaining their medical history, there is a need to gain a thorough understanding of a patient’s main complaint and general health and lifestyle. This involves asking questions about current symptoms as well as medical history, such things as sleeping patterns, appetite and digestion, emotional wellbeing. Women must be asked about their menstrual cycle and any past pregnancies and childbirth. The use of pharmaceutical products must be considered in detail, side effects are often hard to distinguish from the ailment. Some patients have suffered chronic conditions for years before considering acupuncture and have tried a series of treatments that have failed, so this medical history is a vital tool for achieving a successful outcome.

Getting that history can be a long and exhaustive process, you need to know as much about past treatments as possible and that can take time to remember.

Using an electronic consent form that can be sent in advance to the client, can gain a depth of information that is hard to get in a first consultation. All this information needs to be recorded and considered thoroughly before a treatment plan can be agreed and put into place.

By using iPEGS Remote paperless forms you can send out the questionnaire a week before the first appointment. It is totally secure and can be customised to suit the patient. They can fill in the history and return it using any connected device, be it smart phone, P.C. or tablet.

People are so accustomed to using communications technology these days, filling in a form at home in their own time can be so much less stressful than in a busy surgery, with limited time.

As for the practitioner you are receiving a fuller history in anticipation of your first consultation, even having time to consult with colleagues, if necessary. There can be a due date set for the form to be returned for just that purpose, with reminders embedded in the process. Once the form is sent, it is automatically filed, unlike paper forms there is no possibility of it being mislaid. It is a permanent record of your patient’s history and current condition.

Once you have had the opportunity to study this and meet your patient, you can explain your findings to them and ensure that they understand. Informing them clearly of the nature and purpose of any proposed treatment you gain their consent to treatment. This of course needs to be recorded.

Although consent may in the past have been taken as implied by a patient’s actions in turning up and lying on the treatment couch, explicit consent is now considered essential.

The law states that, consent must be given by a legally competent person, in some cases the next-of-kin. It must be given voluntarily and must be informed.

You must be able to prove you have sought explicit consent and ensure that the patient has understood what you propose to do. This is particularly important where treatment may involve sensitive areas of the body. It may be construed as an assault to examine or even prepare to treat someone without consent.

You cannot delegate the obtaining of consent to a receptionist or unqualified assistant. Informed consent requires that you as the practitioner (or an appropriately qualified colleague) have explained the procedure, been available to answer questions and able to satisfy yourself that the patient understands what they have been told. So it is up to you the practitioner not only to personally supervise treatment but also consent to treatment.

Having proof of consent is of course part of your duty of care not only to your patient but also for your practice.

So an acupuncture consent form must be signed very early on in the treatment process, again this consent form can be digital, secure and paperless. Using the iPEGS paperless forms, consent can be rapidly given, directly on to a tablet or even a mobile phone, even including a photo for confirmation. Instantaneously becoming a matter of record.

By using a iPEGS digital consent form, you can customise the form in real time, making changes without having to wait on printers, receptionists etc, time saved can be used in treating the patient, which after all is the object of the process.

Storing these Forms is also more complex than you might imagine.

You may well know you are legally required to keep patient records for a minimum of seven years. In the case of minors’ records must be kept until the patient reaches the age of twenty-five (seven years after reaching eighteen). Did you know that this applies even when you have referred the patient on, or you have left the practice where you administered the treatment?

There is also a legal requirement to retain original records which applies in the buying and selling of a practice and even with a patient’s consent, you must only pass on copies of the records, not the original notes?

Making copies of thousands of paper records is a mammoth task, digitally using iPEGS it can be done in a fraction of the time. You may not envisage selling the practice, but you will want to retire sometime.

You must also ensure that patients are kept fully informed and offered appropriate choices about their continuing care and the safe-keeping and location of their original records. Knowing that they are secured gives peace of mind to you and your patient. Doing this with thousands of separate paper documents is literally a forest of wasted time and space.

Patient records must be kept secure and confidential at all times. The UK data protection regime is set out in the DPA 2018 which replaces the Data Protection Act 1998, and came into effect on 25 May 2018, along with the GDPR (which also forms part of UK law). The law applies to any ‘processing of personal data’, and will catch most businesses and organisations, whatever their size and the law provides stronger protection for more sensitive information such as health related data.

Wouldn’t it be useful to get fuller more reliable patient histories?

Can you really afford to take risks with your patient’s records?

Can you afford the space and time that paper forms take up?

Wouldn’t it be simpler and more efficient to go digital and paperless, like many of your colleagues in the health sector are now doing?

Would you prefer not to have the worry of a disgruntled patient with a lost consent form?

If your answer is yes to any or all of the above, or if you are not sure, then why not get in touch, and let iPEGS take you through the process of going paperless.

We are all busy, but sometimes we have to invest time to save it, for our patients and our practice.

Just follow the links on this page and you can be up and running digitally in less than the time of an average consult. If you feel that you have questions you need answered that are not covered on the site, why not book in a call at a time that suits you best? You can do this via the link below and let us walk you through how iPEGS can help improve your processes:

https://calendly.com/ipegs/15-minute-phone-call/

For  more information please click here or feel free to drop me an email: steve @ ipegs.co.uk

Paperless Photo/Video Consent Forms

January 8th, 2019 Posted by Consent forms, Consultation Forms, Photography No Comment yet

 

In this weeks Going Paperless article we are going to be looking at Paperless Photography & Video Consent Forms and how going paperless with these types of forms has a multitude of benefits for all involved.

There are many different types of scenarios where you may want to take photos or videos of individuals and groups from events at schools, colleges, universities, graduations, community events, sports events, charity events…this list goes on. Depending what country you are in will depend on the privacy and data protection laws associated with taking photos and/or video of people. For the most part you will always need to inform individuals that you will be taking photos or recording video, what the photos/video will be used for and in most cases you will be required to get some form of consent. If you are taking photos/videos of children then you will absolutely need to get consent.

This article is by no means giving advice in relation to what is required in relation to your specific scenario and you should seek your own legal advice for your own circumstances. What we are looking at is the utilisation of technology to make the process of gaining consent as easy and efficient as possible.

 

Photo/Video Consent Forms are still very much completed in the traditional way of pen and paper. While this method works it poses a number of issues and risks including:

  • The time and cost associated with printing the forms
  • Printing the correct amount of forms which often leads to wasted paper
  • Difficult to read or even unreadable handwriting (we are writing less and typing more meaning handwriting is getting worse)
  • Distributing the forms effectively
  • Collecting all of the forms back in (and on time)
  • Missing or lost forms (which could lead to Data Protection issues/GDPR)
  • Sorting, transporting and storing of the paper forms

With our ever increasing use of mobile technology such as Smartphones and Tablets and the more traditional devices such as Laptops and PC’s — using paper based consent forms should be a thing of the past.

 

iPEGS offers an easy to use, cost effective way of creating Electronic Photography & Video Consent Forms that can can be accessed on ANY device, completed easily, signed electronically and submitted in a matter of minutes if not seconds.

Making it as easy as possible for the end user is absolutely key to getting your Consent Forms submitted quickly and by using a Paperless System such as iPEGS facilitates this effectively and efficiently.

Forms can be distributed to large numbers of people to be completed immediately or they can be sent ahead of time — with due dates and reminders set ensuring that no one forgets to complete and submit the form on time.

There are also more advanced features such as pre-population of the form fields making it even easier for the end user to complete the form.

Once a form has been submitted a copy of the form (PDF) can be sent to the user for their own records and you can either have the form sent to the ‘Form Owner’ or it can be submitted securely to the iPEGS Web Portal where you can access the forms as and when required. No more collecting in mountains of paper, no more risk of losing the forms and no more having to store them in a filing cabinet!

 

The vast majority of us are so used to using our Smartphones for all kinds of daily tasks such as shopping, banking, social media and much more — so the completing of consent forms electronically makes absolute sense.

So the next time you are printing out dozens of Photo & Video Consent Forms — think again…save yourself some time, save some paper, make it easy for people to complete these important forms and save some money while doing it!

For more information about how you can create your own electronic Photo and Video Consent Forms with iPEGS please click here.

Paperless Consent forms

July 25th, 2017 Posted by Consent forms No Comment yet

If you are offering a treatment or service, then gaining informed consent from clients is extremely important. Due to the nature of the beauty industry, we work with a variety of spas and independent beauty specialists who we have designed digital client consent forms for them to use within their businesses.

iPEGS Remote enables you to operate a paper free business, it improves the client’s experience, saves time, money and improves efficiency. It can also help to protect you from potential legal cases arising in the future.

So how do I get a form completed and signed by my client:

Using a tablet, iPAD or smart phone you can access multiple company branded forms without a wifi connection. Just open the form that you wish to be completed and save the form. This is perfect in a face to face situation (which eliminates the need for paper and a clipboard).

You can also send the form electronically to your clients to complete and sign prior to their appointment. Once completed, this can then be stored on your computer, CRM system or saved on the iPEGS portal for reference.

Click here to see how an example form would look like to your client.

Once this form has been saved you can either:

– Export the form as a PDF and a copy can then be emailed to both you and the client. 

– Export the forms via CSV which can then be imported into your CRM system or used for marketing purposes.

You can also send the consent form to the client / guardian prior to their appointment. They would receive this form on their smart phone, or to any device, to complete, sign and submit back to you.

Features of iPEGS Remote include:

  • Easy to use form builder – where you can build and brand your own forms
  • Folders – To organise forms
  • Feedback forms – Strive to improve your business by customising feedback forms to be completed by your clients
  • Photo and Image Fields – Add before and after photos to your forms
  • Secure Signatures – Add secure, multiple signatures to your electronic form include third party signatures

Why go paperless? 

  • Never receive an incomplete form again! Field types can be set to optional, warning or mandatory
  • Use the unique signature features which includes the date and time stamp of the signature. Even add face stamp for improved authenticity.
  • Save money and the planet through stopping excessive printing
  • Get your business in order with a digital filing system
  • Cut out the administration and have more time to focus on your business
  • Fight off those legal battles with digital consent forms that can never go missing

iPEGS REMOTE PRICE GUIDE

If you would like to have a demo of how the app can work for you then contact Adam on 01244 955350 or email adam@ipegs.co.uk