Posts in News

Professional Eyes Studio – Paperless Case Study

July 18th, 2019 Posted by Beauty Client Forms, Consent forms, News No Comment yet

Challenges that Professional Eye Studio faced using paper based forms:

  • The repetitive nature of handling endless paperwork – clients had to fill in different forms for different treatments.
  • Staying compliant with the new GDPR regulations.
  • We needed a solution that was designed for a small business like ours that could help reduce paperwork and improve efficiency

Results that Professional Eye Studio have achieved since going paperless with iPEGS:

  • Incorporating multiple forms into one which saves time and money for both us and the client.
  • Clients feel more at ease that their confidential information is stored securely.
  • Switching to electronic forms has allowed us to stay fully compliant with GDPR regulations.
  • Clients see professional-looking forms which are easy to complete.

Professional Eyes Studio provides the latest beauty treatments including Hybrid and Classic Eyelash Extensions, Nouveau LVL, Microdermabrasion and New dimension Non-Surgical Facials. Their decision to switch to electronic client consent forms was driven by handling too much paperwork and the repetitive nature of dealing with multiple forms for different treatments.

The various aesthetic treatments that Professional Eyes Studio offers meant that a client had to fill in numerous forms if they were having more than treatment. This was time-consuming for the client, as well as for the business having to process all the paperwork. The implementation of IPEGS electronic forms has meant that clients now only need to complete one form on their first visit which covers multiple treatments.

With new GDPR regulation, Professional Eyes Studio needed to review their data protection policies and IPEGS secure forms helped improve GDPR compliance. “I think our clients feel more secure and at ease using electronic forms; knowing that their confidential information isn’t just left on a piece of paper, it’s stored securely in the cloud.” says Elizabeth Hurrell, owner of the Salon.

“IPEGS is a brilliant solution for a small business like ours. It’s scalable too as we grow. I have definitely saved both time and money switching to electronic forms.”

Professional Eyes Studio wanted to give their clients a professional experience from start to finish. “By handing clients an iPad to complete the form on their visit has certainly helped us achieve this. It looks and feels more professional” comments Elizabeth.

“The set-up of the forms was handled very professionally by IPEGS. Adam helped us rectify any mistakes and held our hand throughout the process until we were happy with the overall layout.”

“IPEGS has been a perfect solution for my business and I wouldn’t hesitate to any small business looking to reduce paperwork and save themselves lots of time and hassle.”

If you are looking for a paperless solution for your business and would like to view an example electronic beauty lash form please click here. For more information about the paperless products for this sector please click here or feel free to contact us on 01244 955350 or email info@ipegs.co.uk with any enquiries.

Setting up as a mobile beauty therapist

July 9th, 2019 Posted by Beauty Client Forms, Consent forms, News No Comment yet
mobile beauty therapist

The beauty industry is booming and can be a rewarding and lucrative business. If you are thinking of starting up as a freelance therapist, you must have good organisation, motivation and the right process in place to ensure that you can succeed in a competitive market.

Maybe you already have a steady client base or are looking to start building a client base. Maybe you have just qualified as a therapist and are starting from scratch. Whatever position that you may be in, we can help by supporting you to put a positive process in place to manage your business effectively.

Client consultation forms are really important for understanding your client’s needs, what their skin type is, what medication they are on, to what treatment or products they are best suited to. Maybe you also want to document progress of their treatment e.g: before and after photos which can all be captured using the iPEGS Remote app.

Consent forms are essential and when utilised properly can potentially save you from a claim. For example, if a client has a reaction to a product you have used, then it is important to get a signature which outlines the legalities of this.

Electronic Example Consent Form

iPEGS Remote will allow you to access a range of branded and customised electronic forms for your clients to complete and sign with you using an iPAD or on any device. You can also send the form electronically to your clients to complete and sign prior to their appointment. Once completed, this can then be stored on your computer, CRM system or saved on the iPEGS portal for reference.

The consent and consultation forms can also be accessed as a link for your clients to complete on your website or social media channels making it easily accessible. 

Why go paperless with iPEGS?

  • It is a low cost, flexible and efficient way of managing your business paper free.
  • The option of sending forms electronically to your client via email to complete, sign and submit back to you before an appointment saves time and money.
  • Better experience for your client.
  • The iPEGS Portal is easy to use, you can upload your company branding, easily build and edit your forms, search for your clients form using our advanced search feature and manage your electronic forms into folders.
  • All your client forms are stored in one place.
  • Forms cannot go missing like paper can, which is great for future reference or if a claim was to appear.
  • You won’t need to go out and buy a storage unit to store all the forms.
  • You can build, brand and customise your forms for free using the secure app.
  • Fields on the form can be made mandatory so you will never receive incomplete forms with important missing information.
  • You are positively looking after the future of our planet and once you become a customer of ours we will plant a tree for you 🙂
  • Form credits take two years to expire so if you have bought 100 form credits for £30.00 you have up to two years to use them. When you run out, just buy some more on the portal.
  • One form completed, signed and submitted = 1 form credit

Take a look at our frequently asked questions Here.

View our pricing here

If you are wanting to chat about your requirements, then contact us directly on 01244 955350 or email info@ipegs.co.uk 

Going Paperless with iPEGS – Your questions answered – Beauty Industry

July 9th, 2019 Posted by Beauty Client Forms, Consent forms, News No Comment yet

So you are wanting to take your business paperless and are thinking of using iPEGS as a solution.

Got some questions? No problem………

Listed below are the most common questions answered

I haven’t any forms set up, Can you help me with this?

  • If you do not have forms set up, we do have a range of templates available that can be customised and branded with your logo.

Which Devices can my clients access forms on?

  • Your clients can complete, sign and submit forms on any device with the most popular being a smart phone. Forms can be sent to your client to complete prior to their appointment or completed at the salon using an iPAD, phone or laptop.

How do I build the electronic forms?

Is there an option for you to build and brand my forms for me ready to use?

  • Yes, our experts in the form building team can liaise with you regarding your requirements and can build your forms ready to use. Our setup packages start from £99 +VAT

I want to be able to send forms to clients to complete and sign prior to their appointment and also in the salon. Can I do this?

  • Yes of course. You can do this by sending your client a web link to the form either via email or text.

How do I know when and who has completed the form?

  • You will receive an email confirmation once a form has been submitted, this will include a link to the completed form which will have all of your clients details. The form can be downloaded and saved to your device or CRM and it is also stored and accessed on the iPEGS portal which can be viewed and managed at anytime.

Which document formats can I save these forms as?

  • Forms can be downloaded as a pdf and csv.

I would need my client and therapist to sign the form, is this possible?

  • You can add multiple electronic signatures to the form if you required your client and therapist to sign the form. We do also have a feature called third party signatures which enables the form to be sent remotely to multiple parties to sign and submit back. This feature is usually used when medical approval is required prior to a procedure.

Do I have to have an internet connection to submit the form?

  • You do not need an internet connection to complete and save the form when using the app. However, you will need a connection to submit a form or if opening a web form via a link.

Can I save parts of the form and revisit it another time?

  • When using the iPEGS Remote app there is the option to save parts of the form and revisit at a later stage.

Can I add Before and After photos?

  • Yes a great feature is being able to add image and photo fields, for example before and after photos to document treatment progress.

How long does it take to set up to use?

  • Set up can be really quick dependant on your form requirements.

How much does it cost?

  • iPEGS Remote is an affordable and flexible solution which works by buying form credits starting at £30 for 100 form credits as a pay as you go option Costs are detailed here.

How do I know when I have run out of form credits and how do I purchase more?

  • When you are running low on form credits you will get an email notification and form credits can be purchased through the portal. These can be purchased securely via paypal or using your debit or credit card.

How do I get started?

  • It is really simple to get started, either contact us directly on 01244 955350 or set up through the website.

iPEGS Partnership with One Tree Planted

June 25th, 2019 Posted by News No Comment yet

At iPEGS we are passionate about the future of our planet and are proud to announce our partnership with One Tree Planted. To thank you for making a positive impact to the environment by using iPEGS, for every new customer that we help to go paperless, we will plant a tree.

As technology advances and we start to enter a more efficient digital era, we hope that paper waste begins to dramatically reduce. By helping businesses in multiple industries, across the world to adopt a paper free business we are getting closer to creating a change. Deforestation affects wildlife, ecosystems, weather patterns and also the climate. Our aim is support putting a stop to this.

The biggest waste of paper is consumed within businesses, with a vast amount of documents and forms being printed for clients to complete. iPEGS offers a simple, low cost and flexible solution turning paper based forms into branded, innovative digital forms which work effectively.

We need to keep our forests alive and plant more trees for the future of the planet.

This week so far we have planted 12 trees in the Amazon Rainforest for our new customers 🙂

How it works:-

save the trees

If you want to take your business positively paperless, then please contact us on 01244 955350 or email adam@ipegs.co.uk 

How Dental Practices Can Go Paperless

June 25th, 2019 Posted by Clinic app, Consultation Forms, Dental Practise, Electronic signatures, News, Paperless No Comment yet

 

A trip to the dentist is something that cannot be avoided. Dental practices see vast amounts of patients each day resulting in printing huge amounts of paper based documents for patients to complete, sign and to then be manually inputted into their system. For some practices, once this form has been completed it is then scanned onto a management system and then shredded which is an unproductive, costly and a time consuming process.

We provide a solution to this problem, enabling patients to fill in medical history forms and sign treatment plans digitally through the iPEGS app using an iPAD or tablet. This document can then be converted to a pdf, excel, word, csv or an xml document and stored onto your patients record or emailed directly to the customer or healthcare professional.

Our practice surveys allow businesses to understand and improve on the service and environment that they offer for their clients. This allows management teams to analyse this data through the advanced reporting feature.

iPEGS will allow you to access a range of branded and customised electronic forms for your patients to complete and sign at the surgery using an iPAD or any device. You can also send the form electronically to your patients to complete and sign prior to their appointment via iPEGS Remote. Once completed, this can then be stored on your computer, CRM system or saved on the iPEGS portal for reference.

If you are interested in finding out how iPEGS can work within your business then please call us on01244 955350 or email us at info@ipegs.co.uk.

The power of paperless for fitness industry professionals

June 25th, 2019 Posted by News No Comment yet

The fitness industry is a rewarding, fast paced and competitive market. The 2019 State of the UK Fitness Industry Report revealed that the UK health and fitness industry is strongly continuing to grow. It has more clubs, more members and a greater market value than ever before.  This means that there is more of a focus to maximise opportunities within your business and provide a legendary member experience.

iPEGS Remote specialises in helping fitness centres, martial art academies, spas and personal training enterprises to increase new membership /client opportunities and retain members. iPEGS Remote allows you to create and customise a range of paperless forms which become effective within your business.

iPEGS Remote will allow you to access a range of branded and customised electronic forms for your members / clients to complete and sign with you using an iPAD or any device. You can also send the form electronically to your members / clients to complete and sign prior to their appointment. The form will be sent via email through a link which they can complete and sign using their mobile or any device. Once completed, a submitted form notification is sent to your email where you can download as a pdf and store on your computer or CRM system. The form is automatically saved on the iPEGS portal for reference and forms can be managed easily within the secure portal.

Types of forms that can be completed using iPEGS Remote:

    • Consultation Before and After forms including pictures
    • Prospective member / client waiver forms
    • Personal Training client form
    • Fitness needs analysis
    • Member feedback forms
    • Fitness programmes
    • Membership forms
    • Club rules and agreements
    • Spa Bookings
    • Member event booking forms

Unique features including FaceStamp,TimeStamp and DateStamp allow users to electronically sign digital documents securely if required.

Go Paperless today and start benefitting from:

    • 20% improvement in productivity
    • 90% saving on admin and stationery costs
    • 100% increased efficiency
    • Make prospective member / clients follow up calls more effective
    • Email forms directly to your member
    • Make your member / client journey seamless
    • All your member data stored in one place
    • Fields can be mandatory or optional so that you never miss important member information
    • Access your data wherever you are

We offer a low cost and flexible solution for your business – The iPEGS Remote Price List Can be viewed here 

For further information regarding our service specifically for the health & fitness industry please click here

We are passionate about the future of the planet and are proud to be partnered with One Tree Planted. For every new customer that we help to go paperless we will plant a tree for in celebration of making this important change.

Call us today on 01244 955350 or email info@ipegs.co.uk

Paperless forms for the fitness industry

January 20th, 2017 Posted by Industry use, News No Comment yet

The fitness industry is booming and the start of a new year is the perfect time to take advantage of the high volume of opportunity.

If you are a fitness trainer, managing your own business can be extremely rewarding yet challenging. If you are working remotely, time management is key and organising paperwork can sometimes become your enemy.

We work with individual personal trainers and personal trainer companies across the UK and overseas who were being slowed down by lost needs analysis, training agreements, waiver forms, fitness programmes and client progression notes.

iPEGS Remote offered them a solution, improved the client experience, increased efficiency, productivity and freed up time to generate and retain business.

Below is an example of a personal training agreement which can be easily branded, created, signed and exported.

– Create your own customised digital forms with our easy to use form builder

– Add your company brand to your digital forms

– Export the data in pdf, excel, word, csv or xml document

– If you take external fitness classes then the use of class registers will be of benefit

– Ability to email your clients documents straight from the app

– All of your forms can be stored on the app and accessed at anytime

– The app can be used without a wifi connection

– Advanced signature feature includes time stamp, date stamp and face stamp

– Multiple signatures can be added to a custom form

Our iPEGS Remote price list can be found here

If you have a query or for further information then please contact a member of the team on 01244 955350 or email us at info@ipegs.co.uk 

  

The Property Management App

November 10th, 2016 Posted by News No Comment yet

The iPEGS app enables estate agents and property management companies the freedom to complete, sign and submit all paper based forms digitally using the iPEGS app on their iPAD or tablet. The app is also perfect for recording data relating to property visits including valuations and inventories.

Numerous forms can also be sent to the client via a web link to complete, sign and submit back to the office. Examples of these forms would be rental applications, tenancy agreements, terms of business, mortgage applications, seller / buyer information and referencing forms.


Benefits of using the app for your business:

– No more costs spent printing numerous pages of paper documents to record your data on or send to your clients to complete

– No delay in paperwork being returned, speeding up the process and improving your client’s experience

– You don’t need a wifi connection to use the app

– Digital notepad to record any notes relating to the property or client requirements

– Photo fields can be added to the digital form to enhance your information

– Forms completed can be stored in a folder on the app, to the secure iPEGS portal, One Drive or Dropbox which can then be converted to either a pdf, excel, word, csv or xml document, exported via email or saved to your clients record.

–  The ability to put your company branding and contact information on all electronic forms

– Electronically sign forms using our unique signature feature which imprints the date, time, location

– Send feedback forms and questionnaires to your clients and analyse your data

Call us today for a demonstration of the app and information on how we can help your business 01244 955350 or email us at info@ipegs.co.uk 

iPEGS Remote – Increased communication for Schools

November 3rd, 2016 Posted by News No Comment yet

Primary and secondary schools are struggling to cope with the demand on their resources due to the increase of pupils. Information relating to this growth can be found in the Department of Education report here.

On average, a secondary school has approximately 1,000 pupils. Various consent forms need to be completed and signed for by the parent or guardian on behalf of the student. This results in high volumes of paper being printed which impacts on an already tight budget.

Most schools and colleges are striving to rid themselves of paper. If a solution to this problem was implemented using iPEGS Remote, it would reduce costs relating to printing, improve communication and create a more productive, secure and efficient system for the longterm. This will then allow finance saved to be put back into positive resources and much needed educational facilities.

iPEGS Remote enables schools to send a range of forms to the parent or guardian to be completed, electronically signed and submitted using their smartphone or any device. Examples of these forms include, Absence requests, Consent for School trips, Parent permission, Update of contact information and feedback forms.

Screenshots of completing and electronically signing a consent form through the MiPEGS app:

      

Benefits of iPEGS Remote:

–Forms can no longer be forged by students, making a more secure and authorised environment.

–No delay on returned forms, the parent will receive an alert to complete and sign a form by a deadline through a push notification on their phone.

– Updates relating to the school or their child’s education can be sent through to the app for them to acknowledge.

–Completed forms can be exported to a pdf or csv  document and stored electronically onto the pupil’s records.

–Groups of contacts can be created for ease of sending various forms

–No more office space taken due to storage

–Simple to use form builder to create and edit forms to send

–Forms can be completed, signed and submitted anywhere in the world, perfect for parents who work away

Forms can also be sent to staff to complete, sign and electronically send back, making managing of HR a doddle.

Implement iPEGS Remote within your business. Email us at info@ipegs.co.uk or Call us on01244955350 for an initial chat or to book a demonstration.

A smarter way to record data for field based Maintenance teams

October 20th, 2016 Posted by News No Comment yet

Service & maintenance engineers have a hands on job which also requires a lot of form filling, data capture, recording evidence and signing of forms. These forms are vitally important for the business to be able to efficiently report or act on the maintenance or service work undertaken. Once work has been carried out this form needs to be sent back to the office to process, record or action.

Using paper based forms can create the following issues:

    • Incomplete information or signatures
    • Delay in completed and signed form being returned to the office for processing
    • Paperwork getting lost or damaged
    • Cost and time taken printing multiple forms
  • Unnecessary admin time wasted

Using the iPEGS app allows the engineer to:

    • Electronically sign forms which include the date, time and location of signature *Facestamp includes a picture of the engineer carrying out the work improving the signature authenticity.
    • Include picture evidence to the report which can be captured using the iPAD or tablet’s camera
    • Capture the correct data without missing any information with mandatory fields
    • Submit the report straight back to the office
  • You do not need a wifi connection to complete and save the form through the app

Unique functions of the app:

Notepad feature: Transfer your note taking, electronically, sign, save and submit back to the office

Feedback Forms: Enables the company to rate the service that they have received

Reporting: Analyse your customer feedback on the service provided

Form Builder: An easy to use form builder to brand and customise your form which include the use of digital tables, number, percentage, currency, email and text fields, pick lists, checkboxes and insertion of signature. Add, advance and update forms which can automatically be accessed by the engineers whether they are in the field.

Register: Engineers can record maintenance repairs carried out for a period of time.

Import & Sign: Import documents to electronically sign and submit

Forms can be converted to  the following formats: pdf, excel, word, csv or xml document and exported via email to whoever needs to receive this, to the secure iPEGS portal, One Drive or Dropbox.

iPEGS is currently benefitting the following service based engineers who work within:

Power Solutions

Fire Systems

Security

Train Maintenance

Water Utilities

Do you wish to adopt an effective paper based system for your service or maintenance engineers? Call us today for an initial consultation on 01244 955350 or email us at info@ipegs.co.uk