Posts in Paperless

Using MiPEGS to send reference requests to Employers.

December 12th, 2017 Posted by Paperless No Comment yet

Whether you are a recruitment agency, HR company or employer, we all require appropriate reference checks prior to employing new members of our workforce. Sending and retrieving paper based references back from an employer can unnecessarily slow down the process.

Using MiPEGS advanced anonymous web forms you can easily build and send a customised reference request form to an employer or individual via a link. This form can be accessed using any device, completed, signed and submitted straight back to you. This form can then be stored electronically for your record.

To enquire about adopting an efficient, cost effective and paperless business using our advanced apps then please contact adam@ipegs.co.uk or call us on 01244 955350.

Simple & cost effective digital data capture

December 15th, 2016 Posted by marketing, Paperless No Comment yet

Are you looking to up your marketing tactics, increase sales and secure repeat business?

The iPEGS app allows you to capture simple valuable data which can be used for future gain. Capturing contact information such as name & email address details is all you need to market to your customers prompting them to react to promotional offers and reward schemes.

The iPEGS app works within any industry and has many features which adapt to benefiting your business. For example, we have many holiday companies, hotels, B&Bs, resorts and holiday parks who use our iPEGS app to capture this important data.

Forms can be company branded and customised to suit your business, you decide which questions and information you wish to gather. It is not only digital forms that can be built using the app, surveys can also be created to get your guests feedback. Analysing this data, so that you can make necessary improvements is accessible in a few clicks. On check out, guests can fill out this form on a tablet or iPAD through the iPEGS app. You can make entries mandatory or optional so that you do not miss the information needed.

Once this information has been collected, you can convert this data to other formats including xls or csv which can be used to import into your CRM or mail build software.

Stop printing excessive amounts of paper, save on stationery costs, improve efficiency, customer experience and ultimately save hundreds per annum to spend on other areas of the business.

The iPEGS Pro app is just £49.00 for the year and you get use of all these features below: BUY NOW

– Create and save unlimited digital custom forms to access through your account

– Personalise your digital forms with company logo and contact information

– Use the app without a wifi connection

– Access a range of advanced field types including photo fields

– Make fields mandatory so no information is lost

– Use of individual or group registers

– Build questionnaires feature

– Analyse data taken from surveys and registers using the advanced reporting feature

– Use of unique signature feature including face stamp, time stamp and date stamp

– Add multiple electronic signatures to forms

– Import Documents to Add Text/Signatures/Freehand

– Any paper based forms that you currently require to be completed or signed can be converted to digital forms using the app

If you would like to speak to us about iPEGS Pro, iPEGS Enterprise or a bespoke app then please contact us now on 01244 955350 or email us with your enquiry at info@ipegs.co.uk

Digital Visitor Record

November 25th, 2016 Posted by Paperless No Comment yet

Traffic into your business is important and recording this data allows companies to better plan and forecast the future.

Some businesses wish to record all visitors, contractors or staff onsite, requiring them to sign in and out for health and safety purposes and time management.

The iPEGS app is able to record and analyse visitor data digitally through the app using a tablet or iPAD.

Using iPEGS allows you to customise the fields of data that you need to capture from the visitors name, who they are visiting and the nature of their visit. The electronic signature feature automatically records the date and time of visit on signing.

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Why use iPEGS as a
visitor management solution:

– Easy to access on arrival / exit of the visitor

– Visitor records can be saved in folders and accessed at anytime

– Visitor data can be converted to a pdf, excel, word, csv or xml document.

– At the end of the day / week this information can be sent via email, saved to one drive, drop box or the secure iPEGS portal.

– Multiple customised forms can be stored on the app ready to be completed, signed and submitted.

To use the iPEGS app to record your visitor movement then please contact us at info@ipegs.co.uk or call us now on 01244 560 717

Steps Towards A Paperless Existence

January 12th, 2016 Posted by Paperless No Comment yet

Going paperless is a terrifying thought. We are all wedded to a culture of printing, reading and chucking, or, maybe recycling. But not only does being wasteful with paper make our green side feel guilty; once the costs of paper, printing and (for big business) recycling are counted, the economic and environmental impacts are staggering.

This is not the first list of paperless tips ever created, nor will it be the last. That has not stopped us attempting to pull together some of the best tips already out there, some of our own and a couple of no-brainers that should help any business or individual take baby steps towards that enigmatic paperless state…

Turn off your printer for a week…
Or even just a day or two. “What!!!! But I need to print stuff out!!!” Of course we all do, but there are times when the printer breaks and can’t be fixed immediately and you just have to deal with it. See what you can get away with not printing and how nice it is not to have paper stacked up on your desk. At the end of your enforced period of NO PRINTING you will be surprised at how little you missed the printer in the corner.

Ask Employees to account for their printing
If you can, set up an ID system so that employees need to login to a printer queue to see who the major culprits are when it comes to over printing. It will ensure that users think twice about what they print and those that do print unnecessarily can be re-educated in their printer etiquette.

Only print out exactly what you need – double sided
Rather than printing out that entire 60 page document, only print out the sections you absolutely have to read, and when you do ensure it’s double-sided. Even better, set up all printer so that they ONLY print double-sided.

Share printed documents
Rather than emailing a document you want a colleague to read, share your own printed document and ask them to pass it round. You don’t all need a paper version, do you?

Invest in large monitors or e-readers
In the short-term, probably an expensive solution. But if you work in an industry that requires a lot of reading or close work then this is a long-term option to ensuring employees have the tools they need to complete tasks in a paperless working environment.

Create a kick ass digital archive/data base
It’s not always as easy as it sounds, but ensuring you and your business have a user-friendly, tidy and up to date digital archive can work wonders whether in the cloud or on a network. Often people print out documents in a bid to KEEP them. But, if they know that they can easily access document either online or within a company data base it removes the need to print to read later.

Online Banking Is the Future
Whether a business or an individual we should all be making use of the great online banking experiences banks offer today and stopping all paper statements. Not all banks have the ability to stop paper statement, but most do, and for those who don’t, vote with your fingers and send them an email asking them to make paperless banking a priority.

No Junk Thanks
None of us need the amount of take away flyer junk that comes through the letter box. Stop allowing junk mail into your home and office by heading them off at the pass and label your letterbox as a junk free zone.

 

If you want to talk to us about how iPEGS can help your business achieve a paper existence then contact us.

This article was first published January 2015, but because it’s relevant, we decided to share again!

EdStart Fitness App Launched on iOS and Android

September 23rd, 2015 Posted by News, Paperless No Comment yet

edstart_300x180Technology Enables Fitness For School Children Across The North West

EdStart are revolutionising PE in schools with their innovative health and fitness programme. Now, a specialist app is available to record data and monitor children’s progress throughout the programme.

EdStart support schools by offering curriculum based PE provision and afterschool clubs as well as a new health and fitness programme specifically targeted to suit young people. EdStart’s aim is to improve the skills of children in every area of PE and develop life-long positive attitudes to sport, physical activity and healthy living. EdStart’s approach is designed to make sessions fun and accessible to each individual child.

Chris Irwin – EdStart Managing Director said:
We believe that overall health is a basic right for every child in this country. The importance of providing future generations with the tools to take ownership of their own health and fitness as they grow into adults has long been undervalued.”

Schools will be able to monitor the progress made by all their students throughout the year and will be able to run a final report showing the improvements made by school as a whole as well as each class and individual students.

The EdStart Fitness App will enable schools to record real time data based on the fitness of their pupils. This data will be useful in a variety of scenarios from identifying the ‘fittest’ schools and children to those that need more support. The data will also help PE teachers monitor the effectiveness of the activities being undertaken by the school. Identifying extremely talented individuals as well as pupils who need to address their fitness levels from a much younger age will be made possible.

Karen Wild- Head Teacher, Broad Oak Primary School, Swinton said:
“The impact of the EdStart Fitness App has been incredible and we have seen noticeable improvements in the fitness of all of our pupils. The availability of the programme as an app has allowed us to provide the programme on an on-going basis to our pupils, enabling us to make this a part of their curriculum and providing children with the tools that they need to take ownership of their health as they progress through school and into adulthood.”

The EdStart Fitness App is available for iOS now.

www.edstart.org.uk

I Vote Digital! Why Paper Based Voting Is Being Shown The Virtual Door

May 6th, 2015 Posted by News, Paperless No Comment yet

As voters gear up to put a cross in their box of choice later this week, many are welcoming the idea of the 2015 General Election being the last one using a sole paper-based voting system.

As political parties scramble for further ways to ensure as many British citizens as possible vote, a digital vote must seem an attractive option to enable more people, and more importantly, more young people to have their say.

Online petitions run by websites such as Charge.org are hugely viral and have created and appetite for and a surge of change from those to lazy or shy to voice their opinion anywhere other than the internet.

There is a general consensus that Young people are not interested in politics and voting but could it be that the campaign and voting methods currently used are not doing it for Generation Y?

A recent report from webrootsdemocracy.org claims that an online voting option could:

– Boost turnout in a General Election by up to 9 million, increasing turnout to 79%.
– Boost youth voter turnout in a General Election by up to 1.8 million, increasing turnout to 70%.
– Reduce the cost per vote by a third and provide long-term savings of £12.8 million.

The report urges all political parties to commit to introducing online voting and is endorsed by Conservative MP Chloe Smith, Trade Unions and the Royal London Society for the Blind.

Despite the above report and other recommendations from House of Commons Political and Constitutional Reform Committee and the Digital Democracy Commission, the appetite to go digital is low with ongoing concerns over security, identity validation, cost and the scale of implementation of an electronic voting system.

Hopefully, whoever wins the election on Thursday will have digital issues and online voting on their list of priorities and we can witness accessibility and participation for and from everyone. You can sign the e-petition for online voting here.

iPEGS helps all kinds of businesses go paperless and validate their electronic signatures, from government agencies to bakeries! Want to find out more? Get in touch.

Steps Towards A Paperless Existence

January 30th, 2015 Posted by Paperless No Comment yet

Going paperless is a terrifying thought. We are all wedded to a culture of printing, reading and chucking, or, maybe recycling. But not only does being wasteful with paper make our green side feel guilty; once the costs of paper, printing and (for big business) recycling are counted, the economic and environmental impacts are staggering.

This is not the first list of paperless tips ever created, nor will it be the last. That has not stopped us attempting to pull together some of the best tips already out there, some of our own and a couple of no-brainers that should help any business or individual take baby steps towards that enigmatic paperless state…

Turn off your printer for a week…
Or even just a day or two. “What!!!! But I need to print stuff out!!!” Of course we all do, but there are times when the printer breaks and can’t be fixed immediately and you just have to deal with it. See what you can get away with not printing and how nice it is not to have paper stacked up on your desk. At the end of your enforced period of NO PRINTING you will be surprised at how little you missed the printer in the corner.

Ask Employees to account for their printing
If you can, set up an ID system so that employees need to login to a printer queue to see who the major culprits are when it comes to over printing. It will ensure that users think twice about what they print and those that do print unnecessarily can be re-educated in their printer etiquette.

Only print out exactly what you need – double sided
Rather than printing out that entire 60 page document, only print out the sections you absolutely have to read, and when you do ensure it’s double-sided. Even better, set up all printer so that they ONLY print double-sided.

Share printed documents
Rather than emailing a document you want a colleague to read, share your own printed document and ask them to pass it round. You don’t all need a paper version, do you?

Invest in large monitors or e-readers
In the short-term, probably an expensive solution. But if you work in an industry that requires a lot of reading or close work then this is a long-term option to ensuring employees have the tools they need to complete tasks in a paperless working environment.

Create a kick ass digital archive/data base
It’s not always as easy as it sounds, but ensuring you and your business have a user-friendly, tidy and up to date digital archive can work wonders. Often people print out documents in a bid to KEEP them. But, if they know that they can easily access document either online or within a company data base it removes the need to print to read later.

Online Banking Is the Future
Whether a business or an individual we should all be making use of the great online banking experiences banks offer today and stopping all paper statements. Not all banks have the ability to stop paper statement, but most do, and for those who don’t, vote with your fingers and send them an email asking them to make paperless banking a priority.

No Junk Thanks
None of us need the amount of take away flyer junk that comes through the letter box. Stop allowing junk mail into your home and office by heading them off at the pass and label your letterbox as a junk free zone.

If you want to talk to us about how iPEGS can help your business achieve a paper existence then contact us.