Posts in Security

Electronic signatures….. the lowdown

October 13th, 2016 Posted by Electronic signatures, News, Security No Comment yet

Electronic signatures are constantly being utilised and respected by users across the globe including businesses, academic and government institutes. Gone are the days of hesitation regarding the security of signatures where now electronic signatures are already legally preferred worldwide.

Below are some interesting stats positively enforcing the use of electronic signatures:

  • From the 1st July 2016 – New laws governing electronic signatures came into force across the European Union. The Electronic Identification and Signature (eIDAS) Regulation is intended to standardise the way e-signatures work.
  • In July 2016, the law society released a practise note to assist parties and their legal advisors who wish to enter into, or execute commercial contracts with one or more of the parties intending to do so by way of an electronic signature
  • A leading global electronic signature company claims more than 85 million users in 188 countries within 225,000 companies globally. Research shows that the following improvements have been recorded as a result of using electronic signatures: 25% turnaround on agreements, 127% average increase in customer satisfaction scores, 80% completed in a day.
  • Signature platform helped State of Vermont solve anticipated $154 million fiscal gap.
  • The global digital signature market is expected to increase from $501.7 million in 2015, and reach $3,318.6 million by 2022, growing at a CAGR of 31.5%
  • United healthcare reported: Paper Saved using electronic signatures in 1 Year Exceeds the height of Empire State Building, $1 million saved in admin staffing costs

So…… do you want to benefit from using electronic signatures within your organisation? Use the iPEGS innovative app for unique electronic signature features including:

  • Face Stamp – Take a picture of the person electronically signing
  • Time Stamp – Records the exact time of signature
  • Date Stamp – Records the date of signature
  • Location Stamp – Records the location of signature – using GPS

Then please enquire how iPEGS can help, email polly@ipegs.co.uk or call 01244 955350

iPEGS unique electronic signature features

September 2nd, 2016 Posted by Electronic signatures, Security No Comment yet

A frustration for many businesses and customers is the average time in which is takes to get a paper contract or document signed. This can take either days or weeks of unnecessary delay. A prime example is the house buying process which can be a stressful and lengthy process due to lots of paper based forms needing to be completed and signed for by multiple parties.  iPEGS, innovative app provides a solution to this problem, where the average time to get an electronic contract or document signed is immediate and important documents can be signed for anywhere in the world.

More and more businesses are seeking ways to cut costs spent on printing, postage, admin and time spent waiting for documents to arrive back either incomplete or unreadable. To be ahead of other competitors, a priority to speed up the process for the consumer, providing a more efficient and proactive service is key to success.

iPEGS electronic signature includes:

Facestamp – This unique feature takes a picture of the person signing the document as increased identification authenticity

Date Stamp & Time Stamp – The signature’s date and time is automatically added to the signature as a record

Signature – Inserts a signature into the document

Name – Inputs the full name of person signing the document

All of the above signature functions are optional and can be used as required. All signatures are legally binding when used through iPEGS.

Examples of forms that require signatures:

    • Employment contracts
    • Sales Agreements
    • Agreement of Terms and conditions
    • Rental Agreements
    • Service Agreements
    • Employee Policies
    • Vendor Agreements
    • Liability waivers
    • Salary Agreements
    • Performance reviews
    • Waiver forms
    • Consent forms
    • Order forms
    • Inspection check lists
    • Company audits

Why use iPEGS for document signing:

    • Documents can be signed by multiple users in real time
    • Forms can be signed by third party signees
    • Improve your customer interaction by signing documents in the presence of your customer or remotely
    • Documents can be emailed straight to the person or company who require this signed document
    • Signed documents can be managed in the completed forms section or stored on the secure iPEGS portal
    • Identification authenticity is improved with face stamp
    • The document including the signature, can be exported to the following: pdf, word document, iPEGS document

For more information or to get started today contact us on 01244 955350 or email us on info@ipegs.co.uk

Online security tips

January 30th, 2015 Posted by Security No Comment yet

There are many consumers who avoid working, shopping and banking online due to their fear of internet fraud or ID theft. While their fears may not be unfounded, there are ways to ensure that you are protecting yourself online while enjoying the experience of browsing from your armchair.

So how do you avoid leaving your keys in the virtual ignition? By educating yourself about the risks that come with ‘living’ online and understanding how to protect yourself and your family from any online goblins. We have pulled together a short guide that explains the difference between a virus and spyware and offers some basic tips of how to stay safe. It’s not exhaustive, and online security needs to be an ongoing project, but it’s a good start…

Viruses
A Virus is a computer program that can infect other programs within your computer and ‘copy’ itself to infiltrate and spread across all software within an individual’s computer. The Virus can then further spread to others via email or the transference of USB sticks, DVDs, CDs or any other removable disk.

Spyware
Spyware is unauthorised software that monitors individual internet habits. Observing and recording internet sites visited, and personal information shared.

Malware
Malware or Malicious Software are files or programs that are inadvertently downloaded from websites as file or from spam emails. This software is designed to cause disruption to the computer user and can use up memory and corrupt files.

Phishing
Phishing refers to the sending of fraudulent emails requesting personal details and banking information from unauthorised individuals impersonating legitimate brands, banks and retailers.

Hackers
A hacker is a person capable of computer programming. In contemporary language, we recognize the term as a description of someone who uses their computer programming skills to illegally access the computer systems of businesses or individuals in order to cause corruption of to gain information.

Firewall
A Firewall is a virtual barrier between your computer and the rest of the internet. It offers protection from attacks in your computer and information stored there. Many operating systems and routers have Firewalls built in, but rather than assume you have this protection, always check when installing that you have this first line of defence.

How to stay safe

Be aware
If you are using a shared computer then ensure you are logging out of all secure websites and don’t undertake any tasks that could put you at risk that online banking or using credit or debit cards. If you are working in a public space then be aware of who is around you and whether your personal information is on view or if your passwords are easily identifiable.

Anti-virus software/Mobile Security Software
Install anti-virus software on your computer and make sure all updates are regularly installed, it’s very easy to become complacent about updating this software – don’t be! It’s worth the effort or maintaining the software properly. If you conduct a lot of activity online, especially if you are running banking apps or purchasing via your smartphone then install specific mobile security. Banks can often advise on the best packages to download.

Email fraud
Over the years, email fraud or ‘phishing’ scams have become more sophisticated. Most brands will clearly state how they will correspond with you. If in doubt, don’t open the email and contact the brand directly using a tried and tested contact method to alert them to any potential scams.

Passwords
There is conflicting advice when it comes to online passwords, but, you should try to vary the amount of passwords you use online as much as possible. This comes with its own challenges, especially if you have a large amount of sites you log in to and bad memory. If the last sentence describes you, then secure password manager sites like Lastpass could be helpful for you. Keep passwords varied and change them regularly to avoid being hacked.

Don’t be a Paranoid Android…
…but do have an appreciation for how quickly information you divulge online can spread. Don’t post anything that you wouldn’t want your mother or boss to see. Know there are bad guys online wanting to exploit those who are nonchalant about their online security.

At iPEGS, we help individuals and business create and sign secure digital forms to ensure that their business can operate efficiently within the digital space. You can take a look at our product range or browse our video demos in our Media Library.

For more information about how iPEGS can help you and your business, please contact us on 01244 955350 or email info@ipegs.co.uk