Posts tagged " electronic signatures "

3 ways beauty salons can easily gather and store sensitive data

August 7th, 2019 Posted by Beauty, Beauty Client Forms, Uncategorized No Comment yet

With legislation regarding client information tightening due to GDPR, as well as the need for beauticians to obtain the necessary client consent before carrying out treatments, many beauty salons are looking at more efficient and cost effective ways to gather and store data. 

Thanks to electronic consent forms, beauty salons are able to safely and professionally obtain, manage and store confidential client information and consent electronically by storing it safely to The Cloud.  Here are 3 ways that iPEGS’ electronic forms can help beauty salons easily gather and store client data.

1.Switch from paper to electronic consent forms

Electronic consent forms are the easiest way to gather client data, whilst gaining consent. Unlike old fashioned paper, pen and clip boards, you can hand your client an iPad or tablet and create a professional and engaging first impression. You can even email your clients a form to fill out in advance of the treatment to speed up the consultation process.

Electronic forms also eliminate the risk of incorrectly filled in fields, illegible handwriting and lost paperwork, while mandatory fields will ensure the form is fully completed. Plus, beauty salon electronic consent forms enable you to stay compliant with the latest GDPR requirements. 

2. Store data in The Cloud

The Cloud is an online space where you can store your data, safely and conveniently, which is why an ever-increasing number of businesses and individuals are turning to it.

Electronic consent forms allow you to easily save and store client data straight to the cloud, and with its advanced security features and low maintenance costs, it’s the smartest way to store your valuable data. It also allows you to access client information from anywhere – which is ideal for mobile beauticians or those who work from third party salons.  

3. Complete forms using electronic devices helps protect client data

Electronic consent forms bring beauty salon owners and their clients, complete peace of mind. The ease at which information can be obtained electronically and then safely stored straight to the Cloud, means that your clients’ sensitive information will remain safe, secure and confidential. Paper forms, on the other hand, leave beauty salon owners vulnerable to theft, loss or damage, not to mention the sheer amount of space they take up being in stored in a filing cabinet.  

Setting up a free trial with iPEGS is easy, and you can trial five forms for free before you choose to buy.  Find out how easy it is for your beauty salon to gather and store sensitive data using iPEGS’ electronic forms. 

Patient consent forms for aesthetic procedures – 3 reasons why the industry is going electronic

June 10th, 2019 Posted by Aesthetics, Consent forms, Consultation Forms, Paperless No Comment yet

Most aesthetic practitioners, clinicians and surgeons understand the importance of taking proper and detailed informed consent before undertaking any aesthetic treatment. With medical litigation laws tightening in the UK around aesthetic procedures and indemnity costs rising each year, skin clinics, beauticians and cosmetic surgeons are looking at ways to protect themselves even further when carrying out aesthetic treatments.

It’s one of the main reasons why many skin clinics are turning to electronic patient consent forms. Not only do they provide a very clear and simple way to collect client data, they look and appear professional too.  This article examines three ways why the beauty industry is going electronic.

1.     Enhanced security

Electronic patient consent forms for aesthetic procedures provide improved security; giving you peace of mind that information is stored securely and can be easily referred to months, if not years after the treatment.

Paper forms, on the other hand, can get lost, stolen and even damaged – and if something happens to them, there’s usually no backup.

2.     Clearer understanding for the patient

Completing consent forms electronically will benefit both you and the client.  Information is clearly displayed and any important legal information such as recovery period and any possible complications can be easily highlighted. Forms can also be customised to suit your brand – making the whole consent process slick and professional.

Incomplete and illegible paper forms leave us vulnerable to litigation but having all the information displayed electronically provides you with a detailed, accurate, and more importantly legible consent which, should any legal action be taken, will stand up better in Court.

3.     Faster consultation process

With a rising number of patients wanting aesthetic procedures such as Botox, dermal fillers and thread lifts, aesthetic clinics, skin clinics and beauticians need to find ways to speed up the consultation process and make it as efficient as possible. Electronic consent forms can be completed much quicker than paper forms, especially in today’s digital age when people seem to find it easier and faster to type than to write.

Once the client has completed the consent form electronically, it can be automatically stored and archived. Paper forms, on the other hand, come with the administrative burden of having to transfer the information electronically, which can be considerably time-consuming.

New technology (apps and tablets) has provided a great platform to improve efficiency, appear more professional and reduce risks that may leave us vulnerable to litigation.

iPEGS is helping the cosmetic and beauty industry go paperless by offering easy-to-use, electronic forms that can be customised to your specific treatments and brand. These forms can be accessed on any device – forms can be completed remotely by the client before their appointment or they can be completed face to face on an iPad, tablet or laptop. Copies of the form are emailed to both the client and the clinic and they are also stored securely in the cloud for future reference if required.

Why not try them out? See how easy they are to use and customise by trying five forms for FREE.  Sign up today or contact us for more information.

Time for Hypnotherapy Consultation forms to go Paperless?

June 10th, 2019 Posted by Alternative Medicine, Consent forms, Consultation Forms, Electronic signatures, Holistic Health, Hypnotherapy, Medical History Form, Paperless, Sports Therapy, Uncategorized No Comment yet

Paper Hypnotherapy Consultation Forms – are they obsolete?


When was the last time you made a call from a phone box? Is it months or years?

I can remember my first mobile phone. It was the size of a brick and with the battery, it weighed more than one. I loved that phone, now my mobile is worse than the kids when it comes to demanding my attention.

I have another question, when was the last time you wrote a letter? Not an email, a real paper and envelope, stamp and letter box letter?

All that paper and stamps and you waiting weeks for a reply.

Do you remember Nora Ephron’s movie ‘You Have Mail’ with Meg Ryan and Tom Hanks? I loved that movie and email changed our world, didn’t it? It became our liberation!

Since then we haven’t looked back. Email too, is not exactly what we planned for it but can you imagine life without it? Email is digital, paperless, almost instantaneous and easy to file away where you can find it.

Ok, so can you please tell me why you are still using the same paper based Hypnotherapy Consultation Form that you used when you carried change for the phone box and had a book of stamps in your desk drawer?

Why are you still dragging out the clipboard with your Hypnotherapy Consent Form neatly printed out ready for filling in and squirrelling away in a filing cabinet along with the patient’s Health History Form, your notes and options? After all, we all love a clipboard shoved in our face don’t we? Hypnotherapy is all about decreasing stress not increasing it.

Isn’t time your Consultation Forms caught up with the rest of your world?


You certainly have an elegant and informative web page. Your mobile phone is as smart as the computers that NASA used for the moon landing. You do your accounts on Accounting Software not an abacus. So why are you still using paper forms?

Is it because no one has offered you a quick, flexible solution?

iPEGS offers state of the art, paperless forms for Hypnotherapists


With iPEGS you can ditch the paper ‘Stop Smoking Assessment Form’ for a state-of-the-art paperless digital form. One that can be stylish and effective as your webpage.

You can add your own logo and colours so that the forms match your webpage as well as electronic signatures, photos and automatic reminders. We can create your ‘Treatment Consent forms’, ‘Weight Loss Assessments’, ‘Stop Smoking Assessments’ and even ‘Feedback forms’ with one of our set up packages or if you prefer, you can build them yourself with our easy to use form builder. It is all so easy and we are here to help you throughout the process, we have years of experience in form design and take huge pride in our ongoing support.

We are all used to digital devices nowadays so being able to complete iPEGS electronic forms either at your premises or prior to the appointment via a mobile phone, tablet or computer will save you time, paper and stress.

Paper files are costly in space and time, not to mention resources, both natural and financial. Being able to pull up a patient’s records instantly saves time and allows you to spend more time with your patient.


Security and Paperless Forms


By using iPEGS Cloud-based Storage, this guarantees your data is secure as if it was locked in a safe. We encrypt, transmit and store it securely at our UK Data Centres,

We are Cyber Essentials Certified and ISAME GDPR Ready. So by using iPEGS, you can relax knowing you data is secure and compliant.

Isn’t it time you threw the paper forms away like the bell bottoms and those jackets with the huge shoulder pads and embraced the 21st century?

Paperless means you can send forms to your patient / guardian prior to their appointment using iPEGS Remote, via email as a web form. By completing forms prior to the appointment the patient has more time to complete their medical history thoroughly, they can complete the form in their own time, sign and submit, saving valuable time, improving efficiency and the customer experience.

Alternatively, if you have walk in customers or if your client didn’t have time to complete the form prior to the appointment, using a tablet or iPad you can simply access your web forms via your browser or via the free iPEGS app.

Changing to paperless Hypnotherapy forms with iPEGS.


I’m interested, how do I get started?

If you would like to find out more please click here or why not get in touch? Email me directly: steve @ ipegs.co.uk or give me a call on 01244 955350.

Going Paperless in Further Education and Apprenticeships

February 4th, 2019 Posted by Apprenticeships, Electronic signatures, Paperless No Comment yet

Over the last 10 years we have seen significant change within the Apprenticeships sector in the UK. With the introduction of the Apprenticeship Levy and Apprenticeship Standards, there has been a huge shift in how colleges and training providers operate and deliver.

Paperless Apprenticeships

There has also been lots of innovation over the last decade with a big increase in the use of technology to enhance the learner journey from Online Learning, ePortfolio, Video and Apps to the improvements in efficiency within the operational delivery of apprenticeships via increased use of MIS systems, CRM’s and Electronic Data Capture software such as iPEGS.

The iPEGS products have also evolved based on the changes within the sector, improved connectivity and mass adoption of mobile devices.

Our drive continues to focus on a fully electronic and paperless enrolment, commitment statements, apprenticeship contracts and all other related documentation relating to the apprenticeship. We feel that the face to face time spent with the apprentice should focus on learning and not admin and so our Remote product has seen a big increase in its use and volume over the last 12 months.

Paperless Apprenticeships
The idea is to ensure that the learner (and employer) only ever have to enter their information once and that this data can flow on throughout the enrolment process. By enabling the learner, employer and provider to complete their respective parts of the forms remotely, via any device means that all documents can be completed, signed and checked by admin in a fraction of the time.

If a mistake is made on the form or a change is required then the iPEGS ‘Request Change’ feature enables the admin team to highlight the field/s that needs to be amended and send the form securely back to the learner or employer in the click of a button. No more unnecessary journeys and delays in getting the forms corrected and completed.

We have also just launched a new variation of the 3rd Party Approval field that enables the form to be sent to all parties simultaneously for approval and signing (electronically of course).

Some colleges and training providers still like to finalise the enrolment forms and commitment statements on the first face to face visit. In this case the forms can be completed remotely prior to this and then reviewed and signed at that point. This means that the ‘admin’ aspect is reduced to a matter of minutes as opposed to hours and ensures the time can be focused on actual learning.

It is clear that colleges and training providers use a multitude of systems and processes and so we have ensured that the iPEGS Products are as flexible as possible to allow for these differences.

Below is a short video demonstration of a fully paperless and remote process of completing an Apprenticeship Commitment Statement between the learner, employer and provider via iPEGS Remote Web Forms.     

iPEGS Remote forms can be accessed as web forms on any device or via the free iOS and Android App. All iPEGS Remote forms can be auto populated with learner and employer data via our User Profile and Field Mapping tools.

So if you are still using paper based forms or even word documents and PDFs – now is the time to move to the next level, improve the learner and employer journey, reduce costs and inefficiencies within your enrolment process and remove unnecessary admin so that your tutors and coaches can focus on learning.

If you are interested in finding out about how to Go Paperless with iPEGS then please contact us.

A smarter way to record data for field based Maintenance teams

October 20th, 2016 Posted by News No Comment yet

Service & maintenance engineers have a hands on job which also requires a lot of form filling, data capture, recording evidence and signing of forms. These forms are vitally important for the business to be able to efficiently report or act on the maintenance or service work undertaken. Once work has been carried out this form needs to be sent back to the office to process, record or action.

Using paper based forms can create the following issues:

    • Incomplete information or signatures
    • Delay in completed and signed form being returned to the office for processing
    • Paperwork getting lost or damaged
    • Cost and time taken printing multiple forms
  • Unnecessary admin time wasted

Using the iPEGS app allows the engineer to:

    • Electronically sign forms which include the date, time and location of signature *Facestamp includes a picture of the engineer carrying out the work improving the signature authenticity.
    • Include picture evidence to the report which can be captured using the iPAD or tablet’s camera
    • Capture the correct data without missing any information with mandatory fields
    • Submit the report straight back to the office
  • You do not need a wifi connection to complete and save the form through the app

Unique functions of the app:

Notepad feature: Transfer your note taking, electronically, sign, save and submit back to the office

Feedback Forms: Enables the company to rate the service that they have received

Reporting: Analyse your customer feedback on the service provided

Form Builder: An easy to use form builder to brand and customise your form which include the use of digital tables, number, percentage, currency, email and text fields, pick lists, checkboxes and insertion of signature. Add, advance and update forms which can automatically be accessed by the engineers whether they are in the field.

Register: Engineers can record maintenance repairs carried out for a period of time.

Import & Sign: Import documents to electronically sign and submit

Forms can be converted to  the following formats: pdf, excel, word, csv or xml document and exported via email to whoever needs to receive this, to the secure iPEGS portal, One Drive or Dropbox.

iPEGS is currently benefitting the following service based engineers who work within:

Power Solutions

Fire Systems

Security

Train Maintenance

Water Utilities

Do you wish to adopt an effective paper based system for your service or maintenance engineers? Call us today for an initial consultation on 01244 955350 or email us at info@ipegs.co.uk

Electronic signatures….. the lowdown

October 13th, 2016 Posted by Electronic signatures, News, Security No Comment yet

Electronic signatures are constantly being utilised and respected by users across the globe including businesses, academic and government institutes. Gone are the days of hesitation regarding the security of signatures where now electronic signatures are already legally preferred worldwide.

Below are some interesting stats positively enforcing the use of electronic signatures:

  • From the 1st July 2016 – New laws governing electronic signatures came into force across the European Union. The Electronic Identification and Signature (eIDAS) Regulation is intended to standardise the way e-signatures work.
  • In July 2016, the law society released a practise note to assist parties and their legal advisors who wish to enter into, or execute commercial contracts with one or more of the parties intending to do so by way of an electronic signature
  • A leading global electronic signature company claims more than 85 million users in 188 countries within 225,000 companies globally. Research shows that the following improvements have been recorded as a result of using electronic signatures: 25% turnaround on agreements, 127% average increase in customer satisfaction scores, 80% completed in a day.
  • Signature platform helped State of Vermont solve anticipated $154 million fiscal gap.
  • The global digital signature market is expected to increase from $501.7 million in 2015, and reach $3,318.6 million by 2022, growing at a CAGR of 31.5%
  • United healthcare reported: Paper Saved using electronic signatures in 1 Year Exceeds the height of Empire State Building, $1 million saved in admin staffing costs

So…… do you want to benefit from using electronic signatures within your organisation? Use the iPEGS innovative app for unique electronic signature features including:

  • Face Stamp – Take a picture of the person electronically signing
  • Time Stamp – Records the exact time of signature
  • Date Stamp – Records the date of signature
  • Location Stamp – Records the location of signature – using GPS

Then please enquire how iPEGS can help, email polly@ipegs.co.uk or call 01244 955350

Benefits of a paperless system for training providers

October 6th, 2016 Posted by News No Comment yet

The need to go paperless for many training companies is increasing. However, converting from a paper based system to paperless can be a little daunting. At iPEGS we believe that change is positive and the benefits of using the iPEGS app provides training providers a long term cost saving solution. The innovative iPEGS app enables you to adopt a paper free environment to capture data, saving time and money for your business, increasing productivity for the assessor and improving the learner experience.

Connect your assessor back to the office

Below are examples of paper based forms that can be completed using the iPEGS app:

Student Enrolment forms
Learning logs
Individual learning plans

Health & safety checks
Apprenticeship learning agreements
Learning style questionnaires
Learning application forms
Initial assessments 
Apprentice consent forms
Contact sheets
Feedback forms
Employer responsive programmes 
Student registers 
Progress reviews
Apprenticeship temporary withdrawal requests

Once these have been completed and signed by the learner and assessor, they can then be transferred to a pdf, excel, word, csv or an xml document and exported via email, One Drive or Dropbox and automatically saved on the secure iPEGS portal.

Why iPEGS?

iPEGS has the ability to:

    • Analyse data through the advanced reporting feature
    • Custom company branding
    • SFA Compliant
    • Attach multiple signatures to each form
    • Import to existing software systems
    • Create, edit and build custom forms tailored for your business
    • Export to CSV
    • Completed forms can be sent immediately back to the office
    • No need for a wifi connection to complete the form
    • Unique electronic signature feature including face stamp, time stamp, date stamp
    • GPS Location can be recorded onto forms
    • Field types can be set to optional, warning or mandatory (never receive an incomplete form again!)

Expertise in the sector

We work with a large number of colleges and training providers who are benefitting from using the iPEGS app within their business.

I want to go paperless….

If you pride your company on being open minded and forward thinking, then compliment your brand today and benefit from going paperless.

Contact us today on 01244 955350 or email us at info@ipegs.co.uk