Posts tagged " go paperless "

Using MiPEGS to send reference requests to Employers.

December 12th, 2017 Posted by Paperless No Comment yet

Whether you are a recruitment agency, HR company or employer, we all require appropriate reference checks prior to employing new members of our workforce. Sending and retrieving paper based references back from an employer can unnecessarily slow down the process.

Using MiPEGS advanced anonymous web forms you can easily build and send a customised reference request form to an employer or individual via a link. This form can be accessed using any device, completed, signed and submitted straight back to you. This form can then be stored electronically for your record.

To enquire about adopting an efficient, cost effective and paperless business using our advanced apps then please contact adam@ipegs.co.uk or call us on 01244 955350.

iPEGS NEW FEATURES – DECEMBER 2017

December 6th, 2017 Posted by App updates, News No Comment yet

We are pleased to announce the release of the latest version of the iPEGS App with lots of new features and improvements!

We are really excited to announce a new feature which enables you to import data directly into your iPEGS forms via CSV import. So no more pre-filling, quicker form completion and no more repetitive entry for the user!

All enterprise users have access to this new feature – if you need any advice or support with implementing this then please let us know and we’d be happy to help.

To see how this new import function works, click below to watch this short video:

 Additional new Features include:

  • iPEGS Web Forms: New Wizard Style Signature Process (more user friendly)
  • iPEGS Completed Forms: Ability to select and deleted multiple forms
  • iPEGS Completed Forms: Search Box to search through the Completed Form Names
  • iPEGS Completed Forms: – Ability to ‘Archive’ forms (remove/recover)
  • iPEGS App – Sort Folders (By Creation Date / Alphabetically)
  • iPEGS Improved Logo Quality (PDF)
  • iPEGS PDF Formatting Improved (Field Positions / Layout)
  • iPEGS Next Button added to keyboard (Android – note some tablets do not support this feature.

Please make sure that you update your app for all of the new items to take effect.

Don’t worry – we’ve not forgotten about MiPEGS – we have new updates launching at the beginning of January 2018!

 

MiPEGS – Limited Time Offer
If you need a better way of capturing the initial data for the CSV import then why not use a MiPEGS Web Form!
For a limited time only we are offering ALL iPEGS customers 100 FREE form credits when you sign up to MiPEGS before 31st January 2018! To take advantage of this offer please email Polly@ipegs.co.uk
So don’t miss out on the benefits of these new features – give them a try or if you are unsure please email support@ipegs.co.uk and we are more than happy to help 🙂

A smarter way to record data for field based Maintenance teams

October 20th, 2016 Posted by News No Comment yet

Service & maintenance engineers have a hands on job which also requires a lot of form filling, data capture, recording evidence and signing of forms. These forms are vitally important for the business to be able to efficiently report or act on the maintenance or service work undertaken. Once work has been carried out this form needs to be sent back to the office to process, record or action.

Using paper based forms can create the following issues:

  • Incomplete information or signatures
  • Delay in completed and signed form being returned to the office for processing
  • Paperwork getting lost or damaged
  • Cost and time taken printing multiple forms
  • Unnecessary admin time wasted

Using the iPEGS app allows the engineer to:

  • Electronically sign forms which include the date, time and location of signature *Facestamp includes a picture of the engineer carrying out the work improving the signature authenticity.
  • Include picture evidence to the report which can be captured using the iPAD or tablet’s camera
  • Capture the correct data without missing any information with mandatory fields
  • Submit the report straight back to the office
  • You do not need a wifi connection to complete and save the form through the app

Unique functions of the app:

Notepad feature: Transfer your note taking, electronically, sign, save and submit back to the office

Feedback Forms: Enables the company to rate the service that they have received

Reporting: Analyse your customer feedback on the service provided

Form Builder: An easy to use form builder to brand and customise your form which include the use of digital tables, number, percentage, currency, email and text fields, pick lists, checkboxes and insertion of signature. Add, advance and update forms which can automatically be accessed by the engineers whether they are in the field.

Register: Engineers can record maintenance repairs carried out for a period of time.

Import & Sign: Import documents to electronically sign and submit

Forms can be converted to  the following formats: pdf, excel, word, csv or xml document and exported via email to whoever needs to receive this, to the secure iPEGS portal, One Drive or Dropbox.

iPEGS is currently benefitting the following service based engineers who work within:

Power Solutions

Fire Systems

Security

Train Maintenance

Water Utilities

Do you wish to adopt an effective paper based system for your service or maintenance engineers? Call us today for an initial consultation on 01244 560717 or email us at info@ipegs.co.uk

The iPEGS app – Essential for sales professionals out in the field

October 14th, 2016 Posted by News No Comment yet

Field sales execs rely on a structured appointment diary where time management and organisation is required to succeed. Each day presents an opportunity to meet with potential clients with the ability to close that deal on the day.

Using a paper based system can lead to the following issues:

  • Time and money taken to print out multiple forms.
  • Not having the correct document for the client to complete on that day.
  • Missing information required to process the order including unsigned paperwork or even lost paperwork.
  • A delay in the sales process for both the sales professional and client, due to paperwork having to be sent via post or hand delivered.

iPEGS eliminates these frustrations enabling the sales agent to:

  • Complete multiple custom and company branded forms through the iPEGS innovative app using an iPAD or tablet. All forms are stored on this app ready to complete with the customer.
  • Improves the customer experience and demonstrates a professional and forward thinking vision to the business.
  • Forms can be completed and saved without an internet connection.
  • Contracts, Order Forms, Terms & Conditions can be signed electronically using the iPEGS unique signature feature including face stamp, time stamp, date stamp and location verifier.
  • Import forms to electronically sign using the app.
  • The ability to immediately send the completed and signed document back to the correct person to process without delay.

There are many other features which can be utilised by a sales exec including:

Notepad feature – to record client requirements and other detail.

Register – to record sales appointments, time spent or allocation with the client

Feedback Forms – get your clients feedback and analyse this feedback on your product or survey by custom

Boost your performance and productivity of your sales force today – Get in touch with us today 01244 560 717 or email us at info@ipegs.co.uk

Electronic signatures….. the lowdown

October 13th, 2016 Posted by Electronic signatures, News, Security No Comment yet

Electronic signatures are constantly being utilised and respected by users across the globe including businesses, academic and government institutes. Gone are the days of hesitation regarding the security of signatures where now electronic signatures are already legally preferred worldwide.

Below are some interesting stats positively enforcing the use of electronic signatures:

  • From the 1st July 2016 – New laws governing electronic signatures came into force across the European Union. The Electronic Identification and Signature (eIDAS) Regulation is intended to standardise the way e-signatures work.
  • In July 2016, the law society released a practise note to assist parties and their legal advisors who wish to enter into, or execute commercial contracts with one or more of the parties intending to do so by way of an electronic signature
  • A leading global electronic signature company claims more than 85 million users in 188 countries within 225,000 companies globally. Research shows that the following improvements have been recorded as a result of using electronic signatures: 25% turnaround on agreements, 127% average increase in customer satisfaction scores, 80% completed in a day.
  • Signature platform helped State of Vermont solve anticipated $154 million fiscal gap.
  • The global digital signature market is expected to increase from $501.7 million in 2015, and reach $3,318.6 million by 2022, growing at a CAGR of 31.5%
  • United healthcare reported: Paper Saved using electronic signatures in 1 Year Exceeds the height of Empire State Building, $1 million saved in admin staffing costs

So…… do you want to benefit from using electronic signatures within your organisation? Use the iPEGS innovative app for unique electronic signature features including:

  • Face Stamp – Take a picture of the person electronically signing
  • Time Stamp – Records the exact time of signature
  • Date Stamp – Records the date of signature
  • Location Stamp – Records the location of signature – using GPS

Then please enquire how iPEGS can help, email polly@ipegs.co.uk

Download the app for iPAD

Download the app for Android

Benefits of a paperless system for training companies

October 6th, 2016 Posted by News No Comment yet

The need to go paperless for many training companies is increasing. However, converting from a paper based system to paperless can be a little daunting. At iPEGS we believe that change is positive and the benefits of using the iPEGS app provides training providers a long term cost saving solution. The innovative iPEGS app enables you to adopt a paper free environment to capture data, saving time and money for your business, increasing productivity for the assessor and improving the learner experience.

Connect your assessor back to the office

Below are examples of paperbased forms that can be completed using the iPEGS app:

Student Enrolment forms
Learning logs
Individual learning plans

Health & safety checks
Apprenticeship learning agreements
Learning style questionnaires
Learning application forms
Initial assessments 
Apprentice consent forms
Contact sheets
Feedback forms
Employer responsive programmes 
Student registers 
Progress reviews
Apprenticeship temporary withdrawal requests

Once these have been completed and signed by the learner and assessor, they can then be transferred to a pdf, excel, word, csv or an xml document and exported via email, One Drive or Dropbox and automatically saved on the secure iPEGS portal.

Why iPEGS?

iPEGS has the ability to:

  • Analyse data through the advanced reporting feature
  • Custom company branding
  • SFA Compliant
  • Attach multiple signatures to each form
  • Import to existing software systems
  • Create, edit and build custom forms tailored for your business
  • Export to CSV
  • Completed forms can be sent immediately back to the office
  • No need for a wifi connection to complete the form
  • Unique electronic signature feature including face stamp, time stamp, date stamp
  • GPS Location can be recorded onto forms
  • Field types can be set to optional, warning or mandatory (never receive an incomplete form again!)

Expertise in the sector

We work with a large number of colleges and training providers who are benefitting from using the iPEGS app within their business.

Below are a few case studies and testimonials:

NTG Training
Asset Training
ATG Training

Could you be our next success story?

Watch our video: Using iPegs to go Paperless (Education, Work Based Learning, Colleges, FE)

I want to go paperless….

If you pride your company on being open minded and forward thinking, then compliment your brand today and benefit from going paperless.

Set up a 30 day free iPEGS Enterprise account and see how fabulous going paperless feels!!! Email us now with any questions that you have polly@ipegs.co.uk or call us on 01244 560717