Posts tagged " go paperless "

Helping Atlanta to Go Paperless

March 6th, 2019 Posted by Atlanta, Paperless, Partners No Comment yet

Helping Atlanta to Go Paperless

Are you a business or organization based in Atlanta that is still heavily paper driven? Would you like to improve efficiency, productivity and reduce paper, printing and postage costs?

A UK based company called iPEGS Ltd is coming to Atlanta this March – on a mission to help make Atlanta Paperless!

iPEGS Ltd is travelling to the US as part of a Trade Mission with a number of other UK tech companies with the aim of spreading the word about their products and services and to build strategic partnerships with like minded companies in and around the city of Atlanta.

“With Atlanta having the third largest concentration of Fortune 500 companies, a Smart City with its strong Startup scene, wide range of industries and high concentration of Millennials we just had to bring iPEGS over to this exciting city” said Adam Leese, CEO of iPEGS Ltd.

iPEGS has a number of products aimed at replacing traditional paper forms and processes with technology. By utilising Smartphones, Tablets, Laptops and PC’s to complete electronic versions of these forms brings a number of benefits:

  • Forms available on ANY device (accessible immediately)
  • Forms can be accessed and completed offline (app only)
  • Electronic Signatures can be added with date and time stamp for authenticity
  • Mandatory Fields ensure the form is completed in full
  • Pick Lists and Tick Boxes for easy form filling
  • Add Photos directly to the form
  • Add GPS Location to the form
  • Submit forms electronically (no more printing/scanning/filing)
  • No more bad handwriting to decipher

Some example sectors that are using iPEGS products in the UK are:

  • HR Departments (employment contracts / new employee details / policies / references)
  • Recruitment Companies (candidate details / reference requests / terms & conditions)
  • Cosmetics/Dental/Skin/Beauty (consent forms / consultation forms / medical history)
  • Companies with fleet vehicles (vehicle check forms / near miss forms / damage reports)
  • Schools (travel consent forms / school trip forms / medical history / extra school activities)

One of iPEGS unique features is the ability to send form remotely to customers, clients, employees or parents – making the distribution and completion of forms more effective and efficient.

The Trade Mission to Atlanta will run from the 18 – 21 March 2019 and is being organised by The UK Department for International Trade in partnership with DIT Atlanta.

Over the 3 days there will be networking, meetings and 1:2:1’s organised with local businesses and the UK companies.

There is also an exclusive invite only evening event that is being hosted by the Consul General at the British Consulate General Atlanta which will be a great opportunity for some high level business networking.

So if you are in Atlanta and you are interested in finding out more about how iPEGS can help your business to go paperless or if you are interested in becoming a strategic partner or reseller then please get in touch with Adam Leese via LinkedIn.

We will also be looking to invite a number of selected businesses to the networking evening hosted by the Consul General so please get in touch to secure your place for this exclusive event.

For more information about iPEGS please visit www.ipegs.co.uk.

Paperless Incident Report Forms

February 11th, 2019 Posted by Accident Report Form, Incident Report Form, Near Miss Form, Paperless No Comment yet

Paperless Incident Report Forms

In this weeks iPEGS Go Paperless Article we are looking at Incident Report Forms, why they are needed and how going paperless with these types of forms has a multitude of benefits.

Incident Report Forms are used in a wide variety of sectors from Health Care, Construction, Education, Manufacturing, Utilities, Transportation and in the general workplace.

An incident report form is completed in order to capture the details of any dangerous occurrence, injury, accident or near miss and is ideally completed as close to the event time as possible. This is to ensure that full, factual and accurate information is recorded to enable the responsible (health & safety) manager to put actions in place to minimise future risks and to ensure the safety of employee and/or customers.

Employee Health & Safety is of prime importance to any business or organisation no matter how big or small. Unfortunately, many incident report forms are still completed in the traditional pen and paper format and while this method works it can problematic and inefficient. Problems include:

  • Access to the paper based form – incidents can occur anywhere and having a paper based form to hand is not always possible.
  • Difficult to read or unreadable handwriting
  • Delays in getting the completed form to the responsible manager
  • Missing or misplaced forms
  • Storing of the paper forms

All of the above issues increase the risk of delays and repeat incidents due to the inefficiencies of using paper based forms.

Electronic Incident Report Form

One thing that that we do have with us the majority of the times is our phone. By moving away from paper and utilising an always accessible incident or accident report form via an App or the Web has huge benefits for a variety of reasons:

  • Forms can be accessed immediately
  • Information is recorded quickly ensuring full and accurate data
  • Forms can be submitted as soon as complete
  • Fields such as pick lists, date pickers, GPS location and photo fields all help in providing a much information as possible
  • Use of the dictation feature to speak the details directly into the form
  • No more bad handwriting
  • No more delays in getting the forms to the manager

There are so many benefits of utilising the technology we have available today – especially when it comes to health and safety. If you are still using paper based, incident or accident report forms then now is the time to start to thinking about going paperless.

iPEGS provide an easy to use, cost effective way of creating Electronic Incident Report Forms that can can be accessed on ANY device, completed with ease, signed electronically and submitted in a matter of minutes if not seconds.

By making it as easy as possible for anyone to complete these forms, via any internet connect device, ensures that the incident is reported on quickly and efficiently.

Accident Report Form
iPEGS Electronic Forms have a number of benefits including:

  • Forms available on ANY device (accessible immediately)
  • Forms can be accessed and completed offline (app only)
  • Electronic Signatures can be added with date and time stamp for authenticity
  • Mandatory Fields ensure the form is completed in full
  • Pick Lists and Tick Boxes for easy form filling
  • Add Photos directly to the form
  • Add GPS Location to the form
  • Submit forms electronically (no more printing/scanning/filing)

Once the form has been submitted securely to the iPEGS Web Portal the form owner (responsible manager) will receive an email notification where they can view or download the form immediately.

No more delays waiting for the form to be returned to the office. No more risk of losing or misplacing the form and no more having to decipher unreadable handwriting.

With iPEGS you can quickly and easily create any type of form with the easy to use Form Builder and generate the Web Form or App Form in no time.

For more information about how to Go Paperless with iPEGS please click here.

Going Paperless in Further Education and Apprenticeships

February 4th, 2019 Posted by Apprenticeships, Electronic signatures, Paperless No Comment yet

Over the last 10 years we have seen significant change within the Apprenticeships sector in the UK. With the introduction of the Apprenticeship Levy and Apprenticeship Standards, there has been a huge shift in how colleges and training providers operate and deliver.

Paperless Apprenticeships

There has also been lots of innovation over the last decade with a big increase in the use of technology to enhance the learner journey from Online Learning, ePortfolio, Video and Apps to the improvements in efficiency within the operational delivery of apprenticeships via increased use of MIS systems, CRM’s and Electronic Data Capture software such as iPEGS.

The iPEGS products have also evolved based on the changes within the sector, improved connectivity and mass adoption of mobile devices.

Our drive continues to focus on a fully electronic and paperless enrolment, commitment statements, apprenticeship contracts and all other related documentation relating to the apprenticeship. We feel that the face to face time spent with the apprentice should focus on learning and not admin and so our Remote product has seen a big increase in its use and volume over the last 12 months.

Paperless Apprenticeships
The idea is to ensure that the learner (and employer) only ever have to enter their information once and that this data can flow on throughout the enrolment process. By enabling the learner, employer and provider to complete their respective parts of the forms remotely, via any device means that all documents can be completed, signed and checked by admin in a fraction of the time.

If a mistake is made on the form or a change is required then the iPEGS ‘Request Change’ feature enables the admin team to highlight the field/s that needs to be amended and send the form securely back to the learner or employer in the click of a button. No more unnecessary journeys and delays in getting the forms corrected and completed.

We have also just launched a new variation of the 3rd Party Approval field that enables the form to be sent to all parties simultaneously for approval and signing (electronically of course).

Some colleges and training providers still like to finalise the enrolment forms and commitment statements on the first face to face visit. In this case the forms can be completed remotely prior to this and then reviewed and signed at that point. This means that the ‘admin’ aspect is reduced to a matter of minutes as opposed to hours and ensures the time can be focused on actual learning.

It is clear that colleges and training providers use a multitude of systems and processes and so we have ensured that the iPEGS Products are as flexible as possible to allow for these differences.

Below is a short video demonstration of a fully paperless and remote process of completing an Apprenticeship Commitment Statement between the learner, employer and provider via iPEGS Remote Web Forms.     

iPEGS Remote forms can be accessed as web forms on any device or via the free iOS and Android App. All iPEGS Remote forms can be auto populated with learner and employer data via our User Profile and Field Mapping tools.

So if you are still using paper based forms or even word documents and PDFs – now is the time to move to the next level, improve the learner and employer journey, reduce costs and inefficiencies within your enrolment process and remove unnecessary admin so that your tutors and coaches can focus on learning.

If you are interested in finding out about how to Go Paperless with iPEGS then please contact us.

Paperless Consultation Forms for the Health & Beauty Industry

January 21st, 2019 Posted by Consultation Forms, Paperless No Comment yet

 

In this weeks iPEGS Going Paperless Article we are going to be looking at Electronic Consultation Forms for the beauty industry, why they are needed and how going paperless with these types of consent forms has a multitude of benefits for all involved.

Consultation forms are required for a wide variety of services within the beauty industry including hair colouring, nails, eyelash extensions, hair extensions, skin treatments and tattooing to name a few. These forms are not only important for the beauty professional to establish the right treatment, product and/or service but it is also essential to obtain information in relation to the clients health including allergies, previous and current illnesses, medication and any other health information that may be relevant to the treatment.

These consultation forms protect the client from any potential risks to their health and also protect the beauty professional and/or salon against any future legal issues.


Many of these consultation forms are still completed in the traditional pen and paper format and while this method works it can problematic and inefficient. Issues include:

 

  • Ensuring you have enough printed forms available
  • Difficult to read or even unreadable handwriting (we are writing less and typing more meaning handwriting is getting worse)
  • Missing or misplaced forms
  • Storing of the paper forms

So why use paper when we have so much technology available to us?

iPEGS provide an easy to use, cost effective way of creating Paperless Consultation Forms that can can be accessed on ANY device, completed easily, signed electronically and submitted in a matter of minutes if not seconds.

By making it as easy as possible for you and your clients to complete these forms, via a medium we are all used, removes the administration burden and enables you to focus on the treatment or service being provided.

Forms can be completed at the time of the appointment or they can be sent ahead of time avoiding delays on the day, meaning no wasted time and a more seamless experience for your customers.

iPEGS Electronic Forms have a number of benefits including:

  • Forms available on ANY device (no more printing)
  • Electronic Signatures with date and time stamp for authenticity
  • Mandatory Fields ensuring the form is completed in full
  • Pick Lists and Tick Boxes for easy form filling
  • Add Photos to the form (before & after)
  • Safe & Secure

Once the form has been submitted securely to the iPEGS Web Portal you will receive an email notification where you can view or download the form and the client can also receive a copy of the form for their own records if required.

No more risk of losing or misplacing these important forms and no more having to store them in a filing cabinet!

With iPEGS you can quickly and easily create any type of form with the easy to use Form Builder and generate the Web Form or App Form in no time.


Whether you are an experienced professional or are just starting out – isn’t it time you moved away from the inefficiencies of paper based forms and utilise the amazing technology we have available to us today.

For more information about how to Go Paperless with iPEGS please click here.

Using iPEGS to send Electronic Reference Requests to Employers.

December 12th, 2017 Posted by Paperless No Comment yet

Whether you are a recruitment agency, HR company or employer, we all require appropriate reference checks prior to employing new members of our workforce. Sending and retrieving paper based references back from an employer can unnecessarily slow down the process.

Using iPEGS advanced anonymous web forms you can easily build and send a customised reference request form to an employer or individual via a link. This form can be accessed using any device, completed, signed and submitted straight back to you. This form can then be stored electronically for your record.

To enquire about adopting an efficient, cost effective and paperless business using our advanced apps then please contact adam@ipegs.co.uk or call us on 01244 955350.

A smarter way to record data for field based Maintenance teams

October 20th, 2016 Posted by News No Comment yet

Service & maintenance engineers have a hands on job which also requires a lot of form filling, data capture, recording evidence and signing of forms. These forms are vitally important for the business to be able to efficiently report or act on the maintenance or service work undertaken. Once work has been carried out this form needs to be sent back to the office to process, record or action.

Using paper based forms can create the following issues:

  • Incomplete information or signatures
  • Delay in completed and signed form being returned to the office for processing
  • Paperwork getting lost or damaged
  • Cost and time taken printing multiple forms
  • Unnecessary admin time wasted

Using the iPEGS app allows the engineer to:

  • Electronically sign forms which include the date, time and location of signature *Facestamp includes a picture of the engineer carrying out the work improving the signature authenticity.
  • Include picture evidence to the report which can be captured using the iPAD or tablet’s camera
  • Capture the correct data without missing any information with mandatory fields
  • Submit the report straight back to the office
  • You do not need a wifi connection to complete and save the form through the app

Unique functions of the app:

Notepad feature: Transfer your note taking, electronically, sign, save and submit back to the office

Feedback Forms: Enables the company to rate the service that they have received

Reporting: Analyse your customer feedback on the service provided

Form Builder: An easy to use form builder to brand and customise your form which include the use of digital tables, number, percentage, currency, email and text fields, pick lists, checkboxes and insertion of signature. Add, advance and update forms which can automatically be accessed by the engineers whether they are in the field.

Register: Engineers can record maintenance repairs carried out for a period of time.

Import & Sign: Import documents to electronically sign and submit

Forms can be converted to  the following formats: pdf, excel, word, csv or xml document and exported via email to whoever needs to receive this, to the secure iPEGS portal, One Drive or Dropbox.

iPEGS is currently benefitting the following service based engineers who work within:

Power Solutions

Fire Systems

Security

Train Maintenance

Water Utilities

Do you wish to adopt an effective paper based system for your service or maintenance engineers? Call us today for an initial consultation on 01244 560717 or email us at info@ipegs.co.uk

The iPEGS app – Essential for sales professionals out in the field

October 14th, 2016 Posted by News No Comment yet

Field sales execs rely on a structured appointment diary where time management and organisation is required to succeed. Each day presents an opportunity to meet with potential clients with the ability to close that deal on the day.

Using a paper based system can lead to the following issues:

  • Time and money taken to print out multiple forms.
  • Not having the correct document for the client to complete on that day.
  • Missing information required to process the order including unsigned paperwork or even lost paperwork.
  • A delay in the sales process for both the sales professional and client, due to paperwork having to be sent via post or hand delivered.

iPEGS eliminates these frustrations enabling the sales agent to:

  • Complete multiple custom and company branded forms through the iPEGS innovative app using an iPAD or tablet. All forms are stored on this app ready to complete with the customer.
  • Improves the customer experience and demonstrates a professional and forward thinking vision to the business.
  • Forms can be completed and saved without an internet connection.
  • Contracts, Order Forms, Terms & Conditions can be signed electronically using the iPEGS unique signature feature including face stamp, time stamp, date stamp and location verifier.
  • Import forms to electronically sign using the app.
  • The ability to immediately send the completed and signed document back to the correct person to process without delay.

There are many other features which can be utilised by a sales exec including:

Notepad feature – to record client requirements and other detail.

Register – to record sales appointments, time spent or allocation with the client

Feedback Forms – get your clients feedback and analyse this feedback on your product or survey by custom

Boost your performance and productivity of your sales force today – Get in touch with us today 01244 560 717 or email us at info@ipegs.co.uk

Electronic signatures….. the lowdown

October 13th, 2016 Posted by Electronic signatures, News, Security No Comment yet

Electronic signatures are constantly being utilised and respected by users across the globe including businesses, academic and government institutes. Gone are the days of hesitation regarding the security of signatures where now electronic signatures are already legally preferred worldwide.

Below are some interesting stats positively enforcing the use of electronic signatures:

  • From the 1st July 2016 – New laws governing electronic signatures came into force across the European Union. The Electronic Identification and Signature (eIDAS) Regulation is intended to standardise the way e-signatures work.
  • In July 2016, the law society released a practise note to assist parties and their legal advisors who wish to enter into, or execute commercial contracts with one or more of the parties intending to do so by way of an electronic signature
  • A leading global electronic signature company claims more than 85 million users in 188 countries within 225,000 companies globally. Research shows that the following improvements have been recorded as a result of using electronic signatures: 25% turnaround on agreements, 127% average increase in customer satisfaction scores, 80% completed in a day.
  • Signature platform helped State of Vermont solve anticipated $154 million fiscal gap.
  • The global digital signature market is expected to increase from $501.7 million in 2015, and reach $3,318.6 million by 2022, growing at a CAGR of 31.5%
  • United healthcare reported: Paper Saved using electronic signatures in 1 Year Exceeds the height of Empire State Building, $1 million saved in admin staffing costs

So…… do you want to benefit from using electronic signatures within your organisation? Use the iPEGS innovative app for unique electronic signature features including:

  • Face Stamp – Take a picture of the person electronically signing
  • Time Stamp – Records the exact time of signature
  • Date Stamp – Records the date of signature
  • Location Stamp – Records the location of signature – using GPS

Then please enquire how iPEGS can help, email polly@ipegs.co.uk

Download the app for iPAD

Download the app for Android

Benefits of a paperless system for training companies

October 6th, 2016 Posted by News No Comment yet

The need to go paperless for many training companies is increasing. However, converting from a paper based system to paperless can be a little daunting. At iPEGS we believe that change is positive and the benefits of using the iPEGS app provides training providers a long term cost saving solution. The innovative iPEGS app enables you to adopt a paper free environment to capture data, saving time and money for your business, increasing productivity for the assessor and improving the learner experience.

Connect your assessor back to the office

Below are examples of paperbased forms that can be completed using the iPEGS app:

Student Enrolment forms
Learning logs
Individual learning plans

Health & safety checks
Apprenticeship learning agreements
Learning style questionnaires
Learning application forms
Initial assessments 
Apprentice consent forms
Contact sheets
Feedback forms
Employer responsive programmes 
Student registers 
Progress reviews
Apprenticeship temporary withdrawal requests

Once these have been completed and signed by the learner and assessor, they can then be transferred to a pdf, excel, word, csv or an xml document and exported via email, One Drive or Dropbox and automatically saved on the secure iPEGS portal.

Why iPEGS?

iPEGS has the ability to:

  • Analyse data through the advanced reporting feature
  • Custom company branding
  • SFA Compliant
  • Attach multiple signatures to each form
  • Import to existing software systems
  • Create, edit and build custom forms tailored for your business
  • Export to CSV
  • Completed forms can be sent immediately back to the office
  • No need for a wifi connection to complete the form
  • Unique electronic signature feature including face stamp, time stamp, date stamp
  • GPS Location can be recorded onto forms
  • Field types can be set to optional, warning or mandatory (never receive an incomplete form again!)

Expertise in the sector

We work with a large number of colleges and training providers who are benefitting from using the iPEGS app within their business.

Below are a few case studies and testimonials:

NTG Training
Asset Training
ATG Training

Could you be our next success story?

Watch our video: Using iPegs to go Paperless (Education, Work Based Learning, Colleges, FE)

I want to go paperless….

If you pride your company on being open minded and forward thinking, then compliment your brand today and benefit from going paperless.

Set up a 30 day free iPEGS Enterprise account and see how fabulous going paperless feels!!! Email us now with any questions that you have polly@ipegs.co.uk or call us on 01244 560717