Posts tagged " go paperless "

iPEGS Remote – New Advanced Features for Apprenticeship Providers

September 9th, 2019 Posted by App updates No Comment yet

We are always looking to improve our customer’s experience and usage of the iPEGS products in further education. We are pleased to announce that some new advanced features have now been added, for you to benefit from.

New Features

1. Calculation Field: This new field now allows for calculations between fields. Whether you want to add, subtract, multiply or divide – you can specify whatever calculation you want to the possibilities are endless. A good example for this field is auto calculating the 20% Off The Job hours or totalling up Skills Scan results. You can even increase or decrease a date based on values elsewhere in the form – think end dates.

2. Web Form TablesYou can now add tables to your web forms! This has been in the pipeline for a while so we are please to finally get it live. We have also just launched Dynamic Tables which enables you to customise field widths, heading and sub headings and dynamically add rows on the web form.

3. Conditional LogicYou can now set conditional logic for most field types – show, hide and value are all options. You can find this new feature in Field Settings > Field Conditions. An example of this could be selecting a qualification name  It can be quite complicated so if you need any support with getting your logic set up then please get in touch.

4. Kiosk ModeYou can now set iPEGS Remote Web Forms to ‘Reset’ after submission. This is ideal if you have forms that are completed one after another on a specific device. An example of this would be a Signing in Form or Register on a tablet that individuals complete when they enter a classroom or building.

5. Reports: If you are sending Web Forms via the Portal and/or utilising Third Party Approval then you can now view reports on the total number of forms based on their status and drill down to see more detail. To access this feature simply click on the Reports tab in the Portal.

6. Auto Populate TPAIf you are utilising the Apprentice Profile for field auto population then you can now also auto populate the Name and Email of a Third party. An example of this is for the Employer – so if you have the employer name and email in the apprentice profile you can auto populate the TPA field.

7. Type SignatureIf you want your users to be able to ’type’ their signature you can now turn this ‘ON’ within the Signature field settings.

8. Anonymous EmailIf you have been using Anonymous Web Forms you will know that the Email field is added to the bottom of the form – this is to ensure we know who has submitted the form. However, you can now turn this off you have added an email field further up in the form. Simply select the option in the email field once you have added it.

9. Deactivate FormsForm templates are now deactivated when archived so if a user tries to access an old form they will be informed that it is no longer active.

10.Folder PermissionsYou can now set user access permissions to folders created in Submitted Forms. Simply go to Submitted Forms > Manage Folders > Permissions > Add the User/s who you want to grant access to.

11.Field Auto PopulationAuto populate fields based other field values i.e. pick lists – think Programme Title > Aim References > EPA Organisations > Tutor Name etc.

12.Form Name URL (Emails)You can now set the Form Name to be included in the email notification web form link – this helps to identify forms if you are receiving high volumes of Form Approval emails. Simply go to the form Settings > Form Submission > Tick ‘Use the adjusted form name in TPA emails’.

13.Forms to FoldersYou can now specific what folders you want forms to be submitted directly into in Submitted Forms. Simply go to the form Settings > Form Submission > Select the folder to automatically move to on form submission.

14.Auto Upload (Tracker)Tracker customers – you can now have your forms automatically uploaded to Tracker. Contact us for more info. 

If you have any questions in relation to the new features please contact the team on 01244 955350 or email support@ipegs.co.uk.

Dr Eric Toni – Cosmetic and Aesthetic Medicine – Paperless Case Study

July 18th, 2019 Posted by Aesthetics, Beauty Client Forms, Consent forms No Comment yet

Challenges that Dr Eric Toni experienced prior to using iPEGS:

  • Lots of paperwork to manage
  • Printed forms are costly to produce, and redundant if changes are required 
  • 20% of appointments took place at third party premises and transporting paperwork was a hassle

Benefits of using iPEGS:

  • Forms immediately get pinged back to us upon completion where we can immediately store them on our system
  • Clients feel much more engaged and involved in the consultation process completing the form on an iPad as opposed to a paper form
  •  The prescription template we use for pharmacies can easily and quickly be updated
  • Cost effective
  • New treatment consent forms can be produced and implemented very quickly
  • Client can receive a copy of the form via email for their records

Following Dr. Eric Toni’s annual appraisal, it was apparent that the clinic needed to move to electronic client consent forms.

“We had lots of historic forms that needed reviewing, and at the same time, we wanted to reduce the amount of paperwork. Some of our client consent forms were 7 pages long which had to be printed out for each consultation. This became very time-consuming.”

The other reason for moving away from paper forms was that 20% of appointments took place at third party clinics where they had to transport all the paperwork and bring it back to the office completed. 

“Using the iPEGS electronic forms, they get immediately pinged back to us as soon as they are completed and then stored against the client’s file in a safe and secure place. The job is done!”

“Since moving to electronic consent forms and allowing our clients to complete the form on an iPad, we have noticed that clients appear to be a lot more engaged and involved in the consultation process.”

As a Private Medical Practice, Dr. Toni provides Botox Therapy which is a prescription-only medicine. Electronic forms have allowed them to easily update the prescription template which they send to the pharmacy. They were also able to build a patient satisfaction survey and implement it within 24 hours. The survey can be completed at the clinic or sent out via email post treatment.

“iPEGS were very helpful getting the forms up and running for us. ‘We strongly recommend opting for this service as they have the technical expertise to build the forms on your behalf and integrate them with your internal systems.”

If you are looking for a paperless solution for your business and would like to view an example electronic aesthetics form please click hereFor more information about the paperless products for this sector please click here or feel free to contact us on 01244 955350 or email info@ipegs.co.uk with any enquiries.

Professional Eyes Studio – Paperless Case Study

July 18th, 2019 Posted by Beauty Client Forms, Consent forms, News No Comment yet

Challenges that Professional Eye Studio faced using paper based forms:

  • The repetitive nature of handling endless paperwork – clients had to fill in different forms for different treatments.
  • Staying compliant with the new GDPR regulations.
  • We needed a solution that was designed for a small business like ours that could help reduce paperwork and improve efficiency

Results that Professional Eye Studio have achieved since going paperless with iPEGS:

  • Incorporating multiple forms into one which saves time and money for both us and the client.
  • Clients feel more at ease that their confidential information is stored securely.
  • Switching to electronic forms has allowed us to stay fully compliant with GDPR regulations.
  • Clients see professional-looking forms which are easy to complete.

Professional Eyes Studio provides the latest beauty treatments including Hybrid and Classic Eyelash Extensions, Nouveau LVL, Microdermabrasion and New dimension Non-Surgical Facials. Their decision to switch to electronic client consent forms was driven by handling too much paperwork and the repetitive nature of dealing with multiple forms for different treatments.

The various aesthetic treatments that Professional Eyes Studio offers meant that a client had to fill in numerous forms if they were having more than treatment. This was time-consuming for the client, as well as for the business having to process all the paperwork. The implementation of IPEGS electronic forms has meant that clients now only need to complete one form on their first visit which covers multiple treatments.

With new GDPR regulation, Professional Eyes Studio needed to review their data protection policies and IPEGS secure forms helped improve GDPR compliance. “I think our clients feel more secure and at ease using electronic forms; knowing that their confidential information isn’t just left on a piece of paper, it’s stored securely in the cloud.” says Elizabeth Hurrell, owner of the Salon.

“IPEGS is a brilliant solution for a small business like ours. It’s scalable too as we grow. I have definitely saved both time and money switching to electronic forms.”

Professional Eyes Studio wanted to give their clients a professional experience from start to finish. “By handing clients an iPad to complete the form on their visit has certainly helped us achieve this. It looks and feels more professional” comments Elizabeth.

“The set-up of the forms was handled very professionally by IPEGS. Adam helped us rectify any mistakes and held our hand throughout the process until we were happy with the overall layout.”

“IPEGS has been a perfect solution for my business and I wouldn’t hesitate to any small business looking to reduce paperwork and save themselves lots of time and hassle.”

If you are looking for a paperless solution for your business and would like to view an example electronic beauty lash form please click here. For more information about the paperless products for this sector please click here or feel free to contact us on 01244 955350 or email info@ipegs.co.uk with any enquiries.

Setting up as a mobile beauty therapist

July 9th, 2019 Posted by Beauty Client Forms, Consent forms, News No Comment yet
mobile beauty therapist

The beauty industry is booming and can be a rewarding and lucrative business. If you are thinking of starting up as a freelance therapist, you must have good organisation, motivation and the right process in place to ensure that you can succeed in a competitive market.

Maybe you already have a steady client base or are looking to start building a client base. Maybe you have just qualified as a therapist and are starting from scratch. Whatever position that you may be in, we can help by supporting you to put a positive process in place to manage your business effectively.

Client consultation forms are really important for understanding your client’s needs, what their skin type is, what medication they are on, to what treatment or products they are best suited to. Maybe you also want to document progress of their treatment e.g: before and after photos which can all be captured using the iPEGS Remote app.

Consent forms are essential and when utilised properly can potentially save you from a claim. For example, if a client has a reaction to a product you have used, then it is important to get a signature which outlines the legalities of this.

Electronic Example Consent Form

iPEGS Remote will allow you to access a range of branded and customised electronic forms for your clients to complete and sign with you using an iPAD or on any device. You can also send the form electronically to your clients to complete and sign prior to their appointment. Once completed, this can then be stored on your computer, CRM system or saved on the iPEGS portal for reference.

The consent and consultation forms can also be accessed as a link for your clients to complete on your website or social media channels making it easily accessible. 

Why go paperless with iPEGS?

  • It is a low cost, flexible and efficient way of managing your business paper free.
  • The option of sending forms electronically to your client via email to complete, sign and submit back to you before an appointment saves time and money.
  • Better experience for your client.
  • The iPEGS Portal is easy to use, you can upload your company branding, easily build and edit your forms, search for your clients form using our advanced search feature and manage your electronic forms into folders.
  • All your client forms are stored in one place.
  • Forms cannot go missing like paper can, which is great for future reference or if a claim was to appear.
  • You won’t need to go out and buy a storage unit to store all the forms.
  • You can build, brand and customise your forms for free using the secure app.
  • Fields on the form can be made mandatory so you will never receive incomplete forms with important missing information.
  • You are positively looking after the future of our planet and once you become a customer of ours we will plant a tree for you 🙂
  • Form credits take two years to expire so if you have bought 100 form credits for £30.00 you have up to two years to use them. When you run out, just buy some more on the portal.
  • One form completed, signed and submitted = 1 form credit

Take a look at our frequently asked questions Here.

View our pricing here

If you are wanting to chat about your requirements, then contact us directly on 01244 955350 or email info@ipegs.co.uk 

Going Paperless with iPEGS – Your questions answered – Beauty Industry

July 9th, 2019 Posted by Beauty Client Forms, Consent forms, News No Comment yet

So you are wanting to take your business paperless and are thinking of using iPEGS as a solution.

Got some questions? No problem………

Listed below are the most common questions answered

I haven’t any forms set up, Can you help me with this?

  • If you do not have forms set up, we do have a range of templates available that can be customised and branded with your logo.

Which Devices can my clients access forms on?

  • Your clients can complete, sign and submit forms on any device with the most popular being a smart phone. Forms can be sent to your client to complete prior to their appointment or completed at the salon using an iPAD, phone or laptop.

How do I build the electronic forms?

Is there an option for you to build and brand my forms for me ready to use?

  • Yes, our experts in the form building team can liaise with you regarding your requirements and can build your forms ready to use. Our setup packages start from £99 +VAT.

I want to be able to send forms to clients to complete and sign prior to their appointment and also in the salon. Can I do this?

  • Yes of course. You can do this by sending your client a web link to the form either via email or text.

How do I know when and who has completed the form?

  • You will receive an email confirmation once a form has been submitted, this will include a link to the completed form which will have all of your client’s details. The form can be downloaded and saved to your device or CRM and it is also stored and accessed on the iPEGS portal which can be viewed and managed at anytime.

Which document formats can I save these forms as?

  • Forms can be downloaded as a pdf and csv.

I would need my client and therapist to sign the form, is this possible?

  • You can add multiple electronic signatures to the form if you required your client and therapist to sign the form. We do also have a feature called third party signatures which enables the form to be sent remotely to multiple parties to sign and submit back. This feature is usually used when medical approval is required prior to a procedure.

Do I have to have an internet connection to submit the form?

  • You do not need an internet connection to complete and save the form when using the app. However, you will need a connection to submit a form or if opening a web form via a link.

Can I save parts of the form and revisit it another time?

  • When using the iPEGS Remote app there is the option to save parts of the form and revisit at a later stage.

Can I add Before and After photos?

  • Yes a great feature is being able to add image and photo fields, for example before and after photos to document treatment progress.

How long does it take to set up to use?

  • Set up can be really quick dependant on your form requirements.

How much does it cost? iPEGS Remote is an affordable and flexible solution which works by buying form credits starting at £30 for 100 form credits as a pay as you go option Costs are detailed here. There is also a monthly subscription option starting at £10.00 per month for 50 form credits or £15.00 per month for 100 form credits.

How do I know when I have run out of form credits and how do I purchase more?

  • When you are running low on form credits you will get an email notification and form credits can be purchased through the portal. These can be purchased securely via paypal or using your debit or credit card.

How do I get started?

  • It is really simple to get started, either contact us directly on 01244 955350 or set up through the website.

iPEGS Partnership with One Tree Planted

June 25th, 2019 Posted by News No Comment yet

At iPEGS we are passionate about the future of our planet and are proud to announce our partnership with One Tree Planted. To thank you for making a positive impact to the environment by using iPEGS, for every new customer that we help to go paperless, we will plant a tree.

As technology advances and we start to enter a more efficient digital era, we hope that paper waste begins to dramatically reduce. By helping businesses in multiple industries, across the world to adopt a paper free business we are getting closer to creating a change. Deforestation affects wildlife, ecosystems, weather patterns and also the climate. Our aim is support putting a stop to this.

The biggest waste of paper is consumed within businesses, with a vast amount of documents and forms being printed for clients to complete. iPEGS offers a simple, low cost and flexible solution turning paper based forms into branded, innovative digital forms which work effectively.

We need to keep our forests alive and plant more trees for the future of the planet.

This week so far we have planted 12 trees in the Amazon Rainforest for our new customers 🙂

How it works:-

save the trees

If you want to take your business positively paperless, then please contact us on 01244 955350 or email adam@ipegs.co.uk 

Time for Hypnotherapy Consultation forms to go Paperless?

June 10th, 2019 Posted by Alternative Medicine, Consent forms, Consultation Forms, Electronic signatures, Holistic Health, Hypnotherapy, Medical History Form, Paperless, Sports Therapy, Uncategorized No Comment yet

Paper Hypnotherapy Consultation Forms – are they obsolete?


When was the last time you made a call from a phone box? Is it months or years?

I can remember my first mobile phone. It was the size of a brick and with the battery, it weighed more than one. I loved that phone, now my mobile is worse than the kids when it comes to demanding my attention.

I have another question, when was the last time you wrote a letter? Not an email, a real paper and envelope, stamp and letter box letter?

All that paper and stamps and you waiting weeks for a reply.

Do you remember Nora Ephron’s movie ‘You Have Mail’ with Meg Ryan and Tom Hanks? I loved that movie and email changed our world, didn’t it? It became our liberation!

Since then we haven’t looked back. Email too, is not exactly what we planned for it but can you imagine life without it? Email is digital, paperless, almost instantaneous and easy to file away where you can find it.

Ok, so can you please tell me why you are still using the same paper based Hypnotherapy Consultation Form that you used when you carried change for the phone box and had a book of stamps in your desk drawer?

Why are you still dragging out the clipboard with your Hypnotherapy Consent Form neatly printed out ready for filling in and squirrelling away in a filing cabinet along with the patient’s Health History Form, your notes and options? After all, we all love a clipboard shoved in our face don’t we? Hypnotherapy is all about decreasing stress not increasing it.

Isn’t time your Consultation Forms caught up with the rest of your world?


You certainly have an elegant and informative web page. Your mobile phone is as smart as the computers that NASA used for the moon landing. You do your accounts on Accounting Software not an abacus. So why are you still using paper forms?

Is it because no one has offered you a quick, flexible solution?

iPEGS offers state of the art, paperless forms for Hypnotherapists


With iPEGS you can ditch the paper ‘Stop Smoking Assessment Form’ for a state-of-the-art paperless digital form. One that can be stylish and effective as your webpage.

You can add your own logo and colours so that the forms match your webpage as well as electronic signatures, photos and automatic reminders. We can create your ‘Treatment Consent forms’, ‘Weight Loss Assessments’, ‘Stop Smoking Assessments’ and even ‘Feedback forms’ with one of our set up packages or if you prefer, you can build them yourself with our easy to use form builder. It is all so easy and we are here to help you throughout the process, we have years of experience in form design and take huge pride in our ongoing support.

We are all used to digital devices nowadays so being able to complete iPEGS electronic forms either at your premises or prior to the appointment via a mobile phone, tablet or computer will save you time, paper and stress.

Paper files are costly in space and time, not to mention resources, both natural and financial. Being able to pull up a patient’s records instantly saves time and allows you to spend more time with your patient.


Security and Paperless Forms


By using iPEGS Cloud-based Storage, this guarantees your data is secure as if it was locked in a safe. We encrypt, transmit and store it securely at our UK Data Centres,

We are Cyber Essentials Certified and ISAME GDPR Ready. So by using iPEGS, you can relax knowing you data is secure and compliant.

Isn’t it time you threw the paper forms away like the bell bottoms and those jackets with the huge shoulder pads and embraced the 21st century?

Paperless means you can send forms to your patient / guardian prior to their appointment using iPEGS Remote, via email as a web form. By completing forms prior to the appointment the patient has more time to complete their medical history thoroughly, they can complete the form in their own time, sign and submit, saving valuable time, improving efficiency and the customer experience.

Alternatively, if you have walk in customers or if your client didn’t have time to complete the form prior to the appointment, using a tablet or iPad you can simply access your web forms via your browser or via the free iPEGS app.

Changing to paperless Hypnotherapy forms with iPEGS.


I’m interested, how do I get started?

If you would like to find out more please click here or why not get in touch? Email me directly: steve @ ipegs.co.uk or give me a call on 01244 955350.

Going Paperless in Alternative Medicine and Complementary Medicine

April 2nd, 2019 Posted by Alternative Medicine, Holistic Health, Paperless No Comment yet

As caring members of the alternative therapy movement, whether practitioners of Acupuncture, Reiki, Hypnosis, Homeopathy, Yoga,Vedic medicine or any of the many other fields, like most professionals we have a few differences of opinion.

I would however suggest that one of the many things we do have in common is a holistic approach to health, we can agree the importance environment has on a patient’s outcomes. Keeping pollution to a minimum is an important answer to many modern health problems.

If you disagree, and have a different answer. I would love to hear from you, my email is steve @ ipegs.co.uk I admit I will be surprised to find a deluge of emails coming in anytime soon.

So my next question is are you doing everything to protect your patients and your own environment?

If you are still using paper for your forms, be it for consultation forms, medical history forms, consent forms or others, are you aware of the needless damage they are doing to the environment?


I was doing a little research the other day and I was horrified at what I discovered. I had no idea paper was so toxic to us all and the planet we inhabit. Here are a few of the worrying facts, for you to consider:

Here are some things you may not know:

One mature tree, only produces approximately 16.67 standard packs of 500 sheets of paper.

Just one page of A4 paper uses approximately 10 litres of water to produce the equivalent of the daily ration of five people.

One ton of paper needs approx 253 gallons of petrol to produce it.

The paper industry is the 5th largest consumer of energy in the world.

Over 30 million acres of forest are destroyed annually, 40% of the worlds commercially cut timber is used to produce paper, its production is a big contributor to the problem of deforestation and is partly to blame for the endangerment of some species that live in the forests.

Most of the materials in landfills are made of paper. When paper rots, it emits methane, a greenhouse gas. When it is burned or composted, carbon dioxide another one.

The life cycle of paper is damaging to the environment from beginning to end. It starts off with a tree being cut down and ends its life by being burned – emitting carbon dioxide in the atmosphere. Dioxin is one of the many toxic by-products of the manufacture of paper and we all know how good that is for you.

Ah yes but we use recycled paper!

Good answer but:

Did you know?

Paper can only be recycled 7 times. On average in the first world 70% of paper is recycled, so in all, recycling only triples the life of your paper. Trust me I did the math.

Each time it is recycled it damages the environment.

Paper recycling involves the removal of inks from the used paper. Recycling facilities use different processes, the chemicals they employ range from detergents to caustic chemicals, such as chlorine.

Print from copy machines and laser printers is particularly problematic because it is not really ink but rather a plastic polymer that the printer or copier burns onto the paper. Removal requires chemicals that are much more caustic than standard chemicals.

Similarly, printing inks contain heavy metals and other compounds that require strong solvents. Your forms probably come into this category.

Recycling paper is a major cause of water pollution

When recycling facilities remove inks from paper, the waste makes its way into the water table. Metals from printing inks, including copper, lead, zinc, chromium and cadmium, enter the stream. Waste water from paper recycling often contains our old buddy dioxins of Agent Orange fame.

Solid Waste

Waste paper reprocessing produces a sludge that contains solids including small fibres, ink from the de-inking process and fillers. This waste, including the heavy metals from the inks, is often sent to landfills.

Incineration is an alternative, but this process releases dangerous emissions, including dioxins and hydrocarbons, as well as the heavy metals from the inks. The ash that remains after incineration also is consigned to landfills.

I’m sure like me, you find these facts worrying? If you do find them concerning why not do something about it?


Oh dear here comes the sales pitch…

I do have an axe to grind, I admit it. Of course, I want you to use our product and help us build our business. Just as you want to treat your patients well and build yours. However in this case I believe we have a mutual interest.

I want you to stop wasting paper, save you time and money and I want you to give your clients a better experience by going paperless with iPEGS electronic forms.

More than that though, I hope you agree the time when we could ignore the environmental effects of our actions is over, the world is too small and too crowded. We have to care about our impact on it and minimise the damage we do. I want my grandchildren to live on as healthy a planet, for as long as possible, don’t you?

So if you care as much about your clients, your bank balance and the world we all share – as we do here at iPEGS then this is something we can do together.

If you are ready to finally go paperless then please send me an email steve @ ipegs.co.uk to ask me how we can start the process of making your forms electronic. It’s up to you of course, but in this case I will be delighted to be deluged with your questions.

References:

  1. The water footprint of wood for lumber, pulp, paper, fuel and firewood
  2. Forest Ethics: The Facts – Paper Consumption and It’s Impacts 
  3. Wikipedia: Environmental Impact of Paper
  4. Natural Resources Defense Council: Using Less and Reusing More
  5. iD2 Communications: Facts about Paper and Paper Waste
  6. The World Counts

Helping Atlanta to Go Paperless

March 6th, 2019 Posted by Atlanta, Paperless, Partners No Comment yet

Helping Atlanta to Go Paperless

Are you a business or organization based in Atlanta that is still heavily paper driven? Would you like to improve efficiency, productivity and reduce paper, printing and postage costs?

A UK based company called iPEGS Ltd is coming to Atlanta this March – on a mission to help make Atlanta Paperless!

iPEGS Ltd is travelling to the US as part of a Trade Mission with a number of other UK tech companies with the aim of spreading the word about their products and services and to build strategic partnerships with like minded companies in and around the city of Atlanta.

“With Atlanta having the third largest concentration of Fortune 500 companies, a Smart City with its strong Startup scene, wide range of industries and high concentration of Millennials we just had to bring iPEGS over to this exciting city” said Adam Leese, CEO of iPEGS Ltd.

iPEGS has a number of products aimed at replacing traditional paper forms and processes with technology. By utilising Smartphones, Tablets, Laptops and PC’s to complete electronic versions of these forms brings a number of benefits:

  • Forms available on ANY device (accessible immediately)
  • Forms can be accessed and completed offline (app only)
  • Electronic Signatures can be added with date and time stamp for authenticity
  • Mandatory Fields ensure the form is completed in full
  • Pick Lists and Tick Boxes for easy form filling
  • Add Photos directly to the form
  • Add GPS Location to the form
  • Submit forms electronically (no more printing/scanning/filing)
  • No more bad handwriting to decipher

Some example sectors that are using iPEGS products in the UK are:

  • HR Departments (employment contracts / new employee details / policies / references)
  • Recruitment Companies (candidate details / reference requests / terms & conditions)
  • Cosmetics/Dental/Skin/Beauty (consent forms / consultation forms / medical history)
  • Companies with fleet vehicles (vehicle check forms / near miss forms / damage reports)
  • Schools (travel consent forms / school trip forms / medical history / extra school activities)

One of iPEGS unique features is the ability to send form remotely to customers, clients, employees or parents – making the distribution and completion of forms more effective and efficient.

The Trade Mission to Atlanta will run from the 18 – 21 March 2019 and is being organised by The UK Department for International Trade in partnership with DIT Atlanta.

Over the 3 days there will be networking, meetings and 1:2:1’s organised with local businesses and the UK companies.

There is also an exclusive invite only evening event that is being hosted by the Consul General at the British Consulate General Atlanta which will be a great opportunity for some high level business networking.

So if you are in Atlanta and you are interested in finding out more about how iPEGS can help your business to go paperless or if you are interested in becoming a strategic partner or reseller then please get in touch with Adam Leese via LinkedIn.

We will also be looking to invite a number of selected businesses to the networking evening hosted by the Consul General so please get in touch to secure your place for this exclusive event.

For more information about iPEGS please visit www.ipegs.co.uk.

Paperless Incident Report Forms

February 11th, 2019 Posted by Accident Report Form, Incident Report Form, Near Miss Form, Paperless No Comment yet

Paperless Incident Report Forms

In this weeks iPEGS Go Paperless Article we are looking at Incident Report Forms, why they are needed and how going paperless with these types of forms has a multitude of benefits.

Incident Report Forms are used in a wide variety of sectors from Health Care, Construction, Education, Manufacturing, Utilities, Transportation and in the general workplace.

An incident report form is completed in order to capture the details of any dangerous occurrence, injury, accident or near miss and is ideally completed as close to the event time as possible. This is to ensure that full, factual and accurate information is recorded to enable the responsible (health & safety) manager to put actions in place to minimise future risks and to ensure the safety of employee and/or customers.

Employee Health & Safety is of prime importance to any business or organisation no matter how big or small. Unfortunately, many incident report forms are still completed in the traditional pen and paper format and while this method works it can problematic and inefficient. Problems include:

  • Access to the paper based form – incidents can occur anywhere and having a paper based form to hand is not always possible.
  • Difficult to read or unreadable handwriting
  • Delays in getting the completed form to the responsible manager
  • Missing or misplaced forms
  • Storing of the paper forms

All of the above issues increase the risk of delays and repeat incidents due to the inefficiencies of using paper based forms.

Electronic Incident Report Form

One thing that that we do have with us the majority of the times is our phone. By moving away from paper and utilising an always accessible incident or accident report form via an App or the Web has huge benefits for a variety of reasons:

  • Forms can be accessed immediately
  • Information is recorded quickly ensuring full and accurate data
  • Forms can be submitted as soon as complete
  • Fields such as pick lists, date pickers, GPS location and photo fields all help in providing a much information as possible
  • Use of the dictation feature to speak the details directly into the form
  • No more bad handwriting
  • No more delays in getting the forms to the manager

There are so many benefits of utilising the technology we have available today – especially when it comes to health and safety. If you are still using paper based, incident or accident report forms then now is the time to start to thinking about going paperless.

iPEGS provide an easy to use, cost effective way of creating Electronic Incident Report Forms that can can be accessed on ANY device, completed with ease, signed electronically and submitted in a matter of minutes if not seconds.

By making it as easy as possible for anyone to complete these forms, via any internet connect device, ensures that the incident is reported on quickly and efficiently.

Accident Report Form
iPEGS Electronic Forms have a number of benefits including:

  • Forms available on ANY device (accessible immediately)
  • Forms can be accessed and completed offline (app only)
  • Electronic Signatures can be added with date and time stamp for authenticity
  • Mandatory Fields ensure the form is completed in full
  • Pick Lists and Tick Boxes for easy form filling
  • Add Photos directly to the form
  • Add GPS Location to the form
  • Submit forms electronically (no more printing/scanning/filing)

Once the form has been submitted securely to the iPEGS Web Portal the form owner (responsible manager) will receive an email notification where they can view or download the form immediately.

No more delays waiting for the form to be returned to the office. No more risk of losing or misplacing the form and no more having to decipher unreadable handwriting.

With iPEGS you can quickly and easily create any type of form with the easy to use Form Builder and generate the Web Form or App Form in no time.

For more information about how to Go Paperless with iPEGS please click here.