Posts tagged " paperless app "

Paperless Incident Report Forms

February 11th, 2019 Posted by Accident Report Form, Incident Report Form, Near Miss Form, Paperless No Comment yet

Paperless Incident Report Forms

In this weeks iPEGS Go Paperless Article we are looking at Incident Report Forms, why they are needed and how going paperless with these types of forms has a multitude of benefits.

Incident Report Forms are used in a wide variety of sectors from Health Care, Construction, Education, Manufacturing, Utilities, Transportation and in the general workplace.

An incident report form is completed in order to capture the details of any dangerous occurrence, injury, accident or near miss and is ideally completed as close to the event time as possible. This is to ensure that full, factual and accurate information is recorded to enable the responsible (health & safety) manager to put actions in place to minimise future risks and to ensure the safety of employee and/or customers.

Employee Health & Safety is of prime importance to any business or organisation no matter how big or small. Unfortunately, many incident report forms are still completed in the traditional pen and paper format and while this method works it can problematic and inefficient. Problems include:

  • Access to the paper based form – incidents can occur anywhere and having a paper based form to hand is not always possible.
  • Difficult to read or unreadable handwriting
  • Delays in getting the completed form to the responsible manager
  • Missing or misplaced forms
  • Storing of the paper forms

All of the above issues increase the risk of delays and repeat incidents due to the inefficiencies of using paper based forms.

Electronic Incident Report Form

One thing that that we do have with us the majority of the times is our phone. By moving away from paper and utilising an always accessible incident or accident report form via an App or the Web has huge benefits for a variety of reasons:

  • Forms can be accessed immediately
  • Information is recorded quickly ensuring full and accurate data
  • Forms can be submitted as soon as complete
  • Fields such as pick lists, date pickers, GPS location and photo fields all help in providing a much information as possible
  • Use of the dictation feature to speak the details directly into the form
  • No more bad handwriting
  • No more delays in getting the forms to the manager

There are so many benefits of utilising the technology we have available today – especially when it comes to health and safety. If you are still using paper based, incident or accident report forms then now is the time to start to thinking about going paperless.

iPEGS provide an easy to use, cost effective way of creating Electronic Incident Report Forms that can can be accessed on ANY device, completed with ease, signed electronically and submitted in a matter of minutes if not seconds.

By making it as easy as possible for anyone to complete these forms, via any internet connect device, ensures that the incident is reported on quickly and efficiently.

Accident Report Form
iPEGS Electronic Forms have a number of benefits including:

  • Forms available on ANY device (accessible immediately)
  • Forms can be accessed and completed offline (app only)
  • Electronic Signatures can be added with date and time stamp for authenticity
  • Mandatory Fields ensure the form is completed in full
  • Pick Lists and Tick Boxes for easy form filling
  • Add Photos directly to the form
  • Add GPS Location to the form
  • Submit forms electronically (no more printing/scanning/filing)

Once the form has been submitted securely to the iPEGS Web Portal the form owner (responsible manager) will receive an email notification where they can view or download the form immediately.

No more delays waiting for the form to be returned to the office. No more risk of losing or misplacing the form and no more having to decipher unreadable handwriting.

With iPEGS you can quickly and easily create any type of form with the easy to use Form Builder and generate the Web Form or App Form in no time.

For more information about how to Go Paperless with iPEGS please click here.

The iPEGS app for Dental Practices

October 28th, 2016 Posted by Clinic app, Electronic signatures, News No Comment yet

A trip to the dentist is something that cannot be avoided. Dental practices see vast amounts of patients each day resulting in printing huge amounts of paper based documents for patients to complete, sign and to then be manually inputted into their system. For some practices, once this form has been completed it is then scanned onto a management system and then shredded which is an unproductive, costly and a time consuming process.

The iPEGS app provides a solution to this problem, enabling patients to fill in medical history forms and sign treatment plans digitally through the app using an iPAD or tablet. This document can then be converted to a pdf, excel, word, csv or an xml document and stored onto your patients record or emailed directly to the customer or healthcare professional.

Our practice surveys allow businesses to understand and improve on the service and environment that they offer for their clients. This allows management teams to analyse this data through the advanced reporting feature.

If you are interested in finding out how iPEGS can work within your business then please call us on01244 560 717 or email us at info@ipegs.co.uk.

MiPEGS – The customer communication app

August 18th, 2016 Posted by App reviews, News No Comment yet
MiPEGS enables you to Communicate & Capture Data from your customers in a completely new way. The MiPEGS App was designed to make connecting with your customers more effective. Life is getting increasingly busy which is why mobile technology can help us in our every day tasks (such as filling out forms).

 

 

Send forms, updates, offers, news, announcements and more directly to your customers via the free MiPEGS App.

 

Downloading the MiPEGS app to your phone could not be simpler. The end user will receive a push notification to alert them when there is a form which needs to be completed and sent back. Form due dates can be set to ensure forms are submitted on time, mandatory fields can be specified to stop users missing vital information.

 

BUSINESSES

 

Communicate More Effectively with your Customers:
– Order Forms
– Promotions / Discounts
– Announcements / News
– Surveys / Questionnaires

 

SCHOOLS:

 

Communicate More Effectively with your Parents:
– Consent Forms
– School Trips
– Announcements/News
– Surveys / Questionnaires

 

EMPLOYERS:

 

Communicate More Effectively with your Employees:
– Holiday Request Forms
– HR Policies/Contracts
– Announcements/News
– Surveys / Questionnaires

 

MEMBER ORGANISATIONS

 

Communicate More Effectively with your Members:
– Membership Forms
– Event Forms
– Announcements / News
– Surveys / Questionnaires

 

Are you a health club, sports club or spa where your members matter? The MiPEGS app can be used to send membership terms and conditions, membership forms, online spa bookings, personal training programmes, spa client analysis forms, member event forms, fitness timetables

 

Benefits of MiPEGS for you:

 

– Electronic signature including face stamp & date stamp
– Schedule forms and surveys to be sent on set dates/times
– Auto Populate Form info with MiPEGS User Profile
– Set Form/Survey Due Dates
– Send Push Notifications
– Users can download the Free MiPEGS App or send them a link to complete as a Web Form/Survey
– Generate Reports on your Surveys/Questionnaires (coming soon)
– Export Form/Survey data to CSV/PDF
– Free Account
– Free Apps
– Unlimited Users
– Unlimited Groups
– Unlimited Forms

 

You only pay for forms/surveys that are actually submitted and this is done by way of form credits. Each form/survey is classed as 1 Form Credit and you only use that credit when you view/download the form/survey itself.
£0.25-£0.50 Per Form Credit

 

Connecting your field workers to the office

August 11th, 2016 Posted by News No Comment yet

It is time to ditch the note or quote pad! The truth is that paper can and does get lost. This is a regular occurrence that happens within many industries. Although once lost – so, potentially is the customer. With iPEGS your forms will never be lost even if you manage to lose or damage your tablet that you record the information on. The need to change to a paperless way of thinking is increasingly growing and we have a solution.  You also don’t need to rely on a wireless connection to complete your work.

iPEGS has a range of uses and can be applied to any industry.

  • Client quotations
  • Order forms
  • Detailed client needs analysis
  • Customer feedback surveys
  • Application forms – employment or educational
  • Event registration
  • Capturing data at trade shows or events
  • Event invitations / RSVP’s
  • Employee reviews
  • Time sheets
  • Self Assessment questionnaires
  • & Much more

Whether you are a sales professional out in the field, construction worker, engineer, surveyor, insurance claim handler or trainee assessor, iPEGS can help you to take control of your business, improve performance, be more productive, cut costs and most importantly keep all your important data in one place. Forms can be submitted in real time and can be viewed by the people who matter within your business.

A unique feature of iPEGS is that any form that you customise for your business can be securely signed by a staff member, customer or student using our electronic signature and face stamp which ensures 100% authenticity of the signature, including the exact date and time of signature and a picture to identify.

So…… Have a go – start your free trial today.