Posts tagged " paperless office "

Going Paperless in Alternative Medicine and Complementary Medicine

April 2nd, 2019 Posted by Alternative Medicine, Holistic Health, Paperless No Comment yet

As caring members of the alternative therapy movement, whether practitioners of Acupuncture, Reiki, Hypnosis, Homeopathy, Yoga,Vedic medicine or any of the many other fields, like most professionals we have a few differences of opinion.

I would however suggest that one of the many things we do have in common is a holistic approach to health, we can agree the importance environment has on a patient’s outcomes. Keeping pollution to a minimum is an important answer to many modern health problems.

If you disagree, and have a different answer. I would love to hear from you, my email is steve @ ipegs.co.uk I admit I will be surprised to find a deluge of emails coming in anytime soon.

So my next question is are you doing everything to protect your patients and your own environment?

If you are still using paper for your forms, be it for consultation forms, medical history forms, consent forms or others, are you aware of the needless damage they are doing to the environment?


I was doing a little research the other day and I was horrified at what I discovered. I had no idea paper was so toxic to us all and the planet we inhabit. Here are a few of the worrying facts, for you to consider:

Here are some things you may not know:

One mature tree, only produces approximately 16.67 standard packs of 500 sheets of paper.

Just one page of A4 paper uses approximately 10 litres of water to produce the equivalent of the daily ration of five people.

One ton of paper needs approx 253 gallons of petrol to produce it.

The paper industry is the 5th largest consumer of energy in the world.

Over 30 million acres of forest are destroyed annually, 40% of the worlds commercially cut timber is used to produce paper, its production is a big contributor to the problem of deforestation and is partly to blame for the endangerment of some species that live in the forests.

Most of the materials in landfills are made of paper. When paper rots, it emits methane, a greenhouse gas. When it is burned or composted, carbon dioxide another one.

The life cycle of paper is damaging to the environment from beginning to end. It starts off with a tree being cut down and ends its life by being burned – emitting carbon dioxide in the atmosphere. Dioxin is one of the many toxic by-products of the manufacture of paper and we all know how good that is for you.

Ah yes but we use recycled paper!

Good answer but:

Did you know?

Paper can only be recycled 7 times. On average in the first world 70% of paper is recycled, so in all, recycling only triples the life of your paper. Trust me I did the math.

Each time it is recycled it damages the environment.

Paper recycling involves the removal of inks from the used paper. Recycling facilities use different processes, the chemicals they employ range from detergents to caustic chemicals, such as chlorine.

Print from copy machines and laser printers is particularly problematic because it is not really ink but rather a plastic polymer that the printer or copier burns onto the paper. Removal requires chemicals that are much more caustic than standard chemicals.

Similarly, printing inks contain heavy metals and other compounds that require strong solvents. Your forms probably come into this category.

Recycling paper is a major cause of water pollution

When recycling facilities remove inks from paper, the waste makes its way into the water table. Metals from printing inks, including copper, lead, zinc, chromium and cadmium, enter the stream. Waste water from paper recycling often contains our old buddy dioxins of Agent Orange fame.

Solid Waste

Waste paper reprocessing produces a sludge that contains solids including small fibres, ink from the de-inking process and fillers. This waste, including the heavy metals from the inks, is often sent to landfills.

Incineration is an alternative, but this process releases dangerous emissions, including dioxins and hydrocarbons, as well as the heavy metals from the inks. The ash that remains after incineration also is consigned to landfills.

I’m sure like me, you find these facts worrying? If you do find them concerning why not do something about it?


Oh dear here comes the sales pitch…

I do have an axe to grind, I admit it. Of course, I want you to use our product and help us build our business. Just as you want to treat your patients well and build yours. However in this case I believe we have a mutual interest.

I want you to stop wasting paper, save you time and money and I want you to give your clients a better experience by going paperless with iPEGS electronic forms.

More than that though, I hope you agree the time when we could ignore the environmental effects of our actions is over, the world is too small and too crowded. We have to care about our impact on it and minimise the damage we do. I want my grandchildren to live on as healthy a planet, for as long as possible, don’t you?

So if you care as much about your clients, your bank balance and the world we all share – as we do here at iPEGS then this is something we can do together.

If you are ready to finally go paperless then please send me an email steve @ ipegs.co.uk to ask me how we can start the process of making your forms electronic. It’s up to you of course, but in this case I will be delighted to be deluged with your questions.

References:

  1. The water footprint of wood for lumber, pulp, paper, fuel and firewood
  2. Forest Ethics: The Facts – Paper Consumption and It’s Impacts 
  3. Wikipedia: Environmental Impact of Paper
  4. Natural Resources Defense Council: Using Less and Reusing More
  5. iD2 Communications: Facts about Paper and Paper Waste
  6. The World Counts

Benefits of going paperless

September 8th, 2016 Posted by News No Comment yet

Take the paperless office challenge today………

The need to go paperless for many businesses is increasing. However, converting from paper based to paperless can be a little daunting. At iPEGS we believe that change is positive and through actively using the iPEGS System, can help businesses increase office productivity and efficiency and improve the customer experience.

Here are our main reasons to convince you to switch:

A healthly ROI

Many businesses consider that converting to a paperless office will come with a cost, which generally will be the case. However in the long term, the return on investment will be much greater when adopting this strategy.

Saving on Printing and photocopier costs

Businesses spend on average £10,000 per year printing hard copies of documents. The average office worker will also use in excess of 10,000 sheets of paper each year too! In most organisations, going paperless can save more than £400 per person per year in these supplies.

By using the iPEGS system businesses can create or import any kind of form or document, sign electronically and then send to multiple parties in real time via email or upload to Dropbox, OneDrive or to the iPEGS secure portal.

Quick access to information and save on admin time and cost

Admin teams spend large amounts of time manually inputting data into internal systems from paper-based forms. With iPEGS, once you have captured the data electronically you then have the ability to import that data directly into your databases and systems.

No more Incorrect Data 

Completing paper-based forms can cause numerous issues such as unreadable handwriting, spelling mistakes, missing information and incomplete fields. With iPEGS you can predefine your field data with pick lists and drop down boxes, make field mandatory so they are not missed and no more bad handwriting or spelling mistakes.

Lost Documents, a thing of the past

A staggering amount of paper and documents are lost every year, which can mean lost business and opportunities. By using iPEGS and capturing your data electronically you can avoid such losses.

Improved Customer communication and experience

Sending out paper based forms to customers to complete and then return is a costly and lengthy process and can delay the end result or purchase which can be frustrating for both parties. Your customers have the option to complete forms on a face-to-face basis via the iPEGS App or remotely via Web Forms or the MiPEGS App.

Secure Electronic document Signing

Paper document signing is not as secure as you might think, signatures can be forged, damaged or unidentifiable. With iPEGS you can securely sign a document electronically, which will automatically add the date and time the signature was added. A unique feature of iPEGS is our patent pending Face Stamp which enables you to add a photo of the person signing to the electronic signature adding a whole new level of authenticity.

Eco Friendly

The environmental impact of paper is significant, leading to a high level of consumption and waste not to mention the clearing of beautiful forestry and wildlife losing their natural habitats. Now it is time for change, to protect our world and environment for the generations to come.

Compliment your brand 

If you pride your company on being open minded and forward thinking, then compliment your brand today and benefit from going paperless.

Set up a 30 day free iPEGS Enterprise account and see how fabulous going paperless feels!!!

 

MiPEGS – The customer communication app

August 18th, 2016 Posted by App reviews, News No Comment yet
MiPEGS enables you to Communicate & Capture Data from your customers in a completely new way. The MiPEGS App was designed to make connecting with your customers more effective. Life is getting increasingly busy which is why mobile technology can help us in our every day tasks (such as filling out forms).

 

 

Send forms, updates, offers, news, announcements and more directly to your customers via the free MiPEGS App.

 

Downloading the MiPEGS app to your phone could not be simpler. The end user will receive a push notification to alert them when there is a form which needs to be completed and sent back. Form due dates can be set to ensure forms are submitted on time, mandatory fields can be specified to stop users missing vital information.

 

BUSINESSES

 

Communicate More Effectively with your Customers:
– Order Forms
– Promotions / Discounts
– Announcements / News
– Surveys / Questionnaires

 

SCHOOLS:

 

Communicate More Effectively with your Parents:
– Consent Forms
– School Trips
– Announcements/News
– Surveys / Questionnaires

 

EMPLOYERS:

 

Communicate More Effectively with your Employees:
– Holiday Request Forms
– HR Policies/Contracts
– Announcements/News
– Surveys / Questionnaires

 

MEMBER ORGANISATIONS

 

Communicate More Effectively with your Members:
– Membership Forms
– Event Forms
– Announcements / News
– Surveys / Questionnaires

 

Are you a health club, sports club or spa where your members matter? The MiPEGS app can be used to send membership terms and conditions, membership forms, online spa bookings, personal training programmes, spa client analysis forms, member event forms, fitness timetables

 

Benefits of MiPEGS for you:

 

– Electronic signature including face stamp & date stamp
– Schedule forms and surveys to be sent on set dates/times
– Auto Populate Form info with MiPEGS User Profile
– Set Form/Survey Due Dates
– Send Push Notifications
– Users can download the Free MiPEGS App or send them a link to complete as a Web Form/Survey
– Generate Reports on your Surveys/Questionnaires (coming soon)
– Export Form/Survey data to CSV/PDF
– Free Account
– Free Apps
– Unlimited Users
– Unlimited Groups
– Unlimited Forms

 

You only pay for forms/surveys that are actually submitted and this is done by way of form credits. Each form/survey is classed as 1 Form Credit and you only use that credit when you view/download the form/survey itself.
£0.25-£0.50 Per Form Credit